Project Coordinator - Donor Marketing

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

 

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

 

Fred Hutch’s Philanthropy department raises funds that accelerate cancer and related disease research, clinical research, and advance education to help Fred Hutch become the world’s best cancer center. Since April 2022, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

 

Our team of more than 140 staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about fueling world-changing science. Our FY27 goals include advancing our ambitious $3 billion Campaign for Fred Hutch, increasing our annual fundraising, deepening our patient family fundraising, and expanding support from local and national communities. Our success is made possible through a deep commitment to operational excellence and an environment of belonging.

 

Job Summary

The Project Coordinator, Donor Marketing, is a member of the Experience & Engagement program and reports to the Program Director, Donor Marketing. The Experience & Engagement program is responsible for broad-based fundraising; peer-to-peer programming; donor communications; donor marketing; and a robust pipeline of events.

 

The Project Coordinator, Donor Marketing, coordinates operational and administrative activities in support of revenue and program goals, working internally across programs and externally with donors to ensure best practices in fundraising and donor impact. The Project Coordinator, Donor Marketing, supports marketing activities for planned giving, peer-to-peer initiatives, direct response, acquisition, stewardship, and events through a wide array of marketing channels.

 

Some travel and weekend and evening work may be required.

 

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

 

A cover letter is required for consideration.

• Coordinate marketing activities and collaborate with agency partners to reach current and prospective donors for Philanthropy programs.
  
• Coordinate and implement Philanthropy’s video plans including production plans, site visits, and video shoots; post and promote videos, track performance metrics, and maintain systems for organizing and archiving information.
  
• Oversee social media for Obliteride including planning, drafting, and posting content and monitor channels and performance metrics.
  
• Coordinate Philanthropy programmatic and administrative activities, ensuring all projects are completed according to established timelines and annual goals.
  
• Develop donor-facing materials and departmental materials; support review, edit, and refinement of materials.
  
• Carry-out complex assignments in support of revenue and expense expectations, including handling of gifts.
  
• Serve as liaison in cross-team activities and in Center-wide events with donors, community, and/or outside organizations.
  
• Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities.
  
• Coordinate cultivation, solicitation, and stewardship activities.
  
• Track progress and prepare reports.
  
• Assist in the analysis of revenue projections and program strategies.
  
• Coordinate the submission of materials for leadership meetings and events, including writing and reviewing content.
  
• Produce special and recurring reports.
  
• Support operational excellence and ensure expenditures are in accordance with guidelines and regulations.
  
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
  
• Other duties as assigned.
  

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or equivalent experience.
• Three years post-master’s or five years-post bachelor’s project coordination experience.

PREFERRED QUALIFICATIONS:

• Experience building working relationships with external partners.
• Proven ability to engage individuals on the phone, by email, and in person.
• Experience working with Smartsheet or other project management software such as Asana or Microsoft Project; experience working with SharePoint, and with design and video tools such as Canva or Adobe Creative Suite; working knowledge of Google Analytics or other marketing analytics tools.
• Project coordination experience in marketing or related field.
• Experience working with in-house and external video producers.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser’s Edge/RENXT, or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

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The annual base salary range for this position is from $80,172 to $109,470, and pay offered will be based on experience and qualifications.

 

Some travel and weekend and evening work may be required.

 

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

 

A cover letter is required for consideration.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.