Research Administrator I

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Infectious Disease Sciences Administration and Operations team is hiring a full-time Research Administrator I to work with our Finance Team to support facultys' research operations. The position will assist in preparation and submission of competing grant and contract proposals and progress reports; and support other key fiscal monitoring, reconciliation, and administrative duties of the team.

 

The Research Administrator I assists with providing compliant and effective funding and budget administration for the Infectious Disease Sciences Program. The Research Administrator I works under direction to complete tasks.

 

Under general direction, perform a variety of operating, capital budget or fiscal administrative support functions such as analyzing grant, contract and program funds; assisting in the development of financial/fiscal policies; identifying project expenditure/revenue patterns; preparing analyses in support of program plans and budget requests; evaluating financial alternatives and recommending appropriate action; establishing and maintaining comprehensive fiscal record keeping systems; and recommending or implementing changes to fiscal information systems.

Budget & Fiscal Support

• Work closely with Sr. Manager of Research Finance to develop, monitor and track simple or basic budgets
• Modify and maintain multiple record keeping and reporting systems for varied and complex sources of funding (federal, industry, foundations, institutional, etc.); develop procedures for implementation, execution, control, and review/audit of fiscal operations
• Assist program staff with procurement processes, maintain purchasing records and resolve issues that may arise
• Assist in reviewing and processing all invoices, purchase requests and travel reimbursements for program grants and contracts
• Assist with monitoring effort reports, maintain program budget files and perform related data entry. Be responsible for monthly reconciliation of expenditures incurred on program budgets
• Assist investigators, Sr. Manager of Research Finance and staff in resolving budget related issues

Funding Source Administration

• Conduct the clerical aspects of pre and post award activities as directed, such as gathering documents, assisting with completion of content, acquiring signatures and formatting content to adhere to submission guidelines
• Coordinate the adherence to submission timelines to ensure that deadlines are not missed
• Assist in developing and preparing budgets for new, continuing and renewal grants and contracts

Administrative Support

• Provide general support such as purchasing and maintenance of supplies and equipment

MINIMUM QUALIFICATIONS:

• High School Diploma (or equivalent).
• Some relevant administrative experience.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in Accounting, Public Administration, or related field preferred
• Two years experience in a research and/or non-profit organization preferred
• Basic knowledge or experience with the process of funding mechanisms, and related common acronyms
• Knowledge of grant submission forms and their uses

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A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

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The hourly pay range for this position is from $30.65 to $43.64 and pay offered will be based on experience and qualifications.  

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.