Research Administrator III

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Human Biology Division is one of six scientific divisions at Fred Hutch housing 24 faculty-led laboratories studying various cancers and infectious diseases. We are seeking a Research Administrator (RA) to join our team to support the work of our preeminent scientists. This is not a central administration position specializing in pre- and/or post-award support. RAs in Human Biology (HB) work closely with investigators and their labs to provide all aspects of research administration support from pre-award through grant closeout in addition to daily operational and administrative support.

 

The RA position serves as a liaison between assigned faculty and Fred Hutch’s central administrative departments (OSR, IRO, EHS, Procurement, Engineering Facilities, and Human Resources, etc.). A successful RA has strong organizational and task management skills, an interest in learning new applications, strong email communication skills, curiosity, attention to detail, a sense of humor and a desire to work in a supportive and collegial community. An RA in HB is honest regarding workload and volunteers to help support team members. The HB RA also seeks out ways to support the team of RAs by developing subject matter expertise in an area of choice, sharing templates, tips, or checklists, and can self-educate and share knowledge with team members and contribute to continuous process improvement efforts.

Grant/Budget/Fiscal Management

• Lead all award activities (pre and post award) including preparation of grant submissions, sponsor communications, compliance with sponsor policies, short- and long-term financial forecasting, effort reporting, procurement, and award closeout activities
• Competent with developing and tracking project budgets for a complex portfolio of projects (federal, foundation, industry, and internal) with multi-variable aspects (multi-site, sub awards, varying start- and end-dates, etc.)
• Provide budgetary projections and analysis to help faculty determine hiring and spending decisions

Regulatory Support

• Draft non-scientific portions of regulatory applications/submissions (human subject and animal regulatory requirements, material transfer agreements, etc.)
• Become versed in software that supports IR and IRO files to submit amendments
• Liaise with central administration IRO for MUA renewals and IACUC and IR amendments

Administrative/Operational Support

• Manage personnel appointments and human resource activities for PI teams
• Train new lab personnel in Fred Hutch systems and policies
• Occasional recurring meeting, event planning, travel support, and other duties as requested

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree or 3 years relevant experience.
• Minimum of 1 year experience managing federal and or non-federal sponsored research, preferably at a university or research institute.

PREFERRED QUALIFICATIONS:

• Four years of relevant experience; Two years of experience as a research administrator preferably with principal investigators/academics
  
• Advanced and demonstrable Microsoft Office skills including Word formatting, Excel formulas and pivot tables, Outlook (calendar and task management), Microsoft Teams, and Adobe Acrobat, Word, and Excel
• Self-motivated with the ability to follow through on assignments and meet deadlines
• Ability to analyze and interpret grants policies and regulations, determine impact, and ask questions to deepen comprehension
• Basic understanding of budgeting and accounting terminology
• Demonstratable experience with successful planning, organizing, and prioritizing your work
• Ability to generate customized reports from internal systems
• Willingness to learn ever changing internal systems
• A focus on excellent customer service
• Excellent written and oral communication skills
• Complete assigned tasks with minimal to no supervision and exercise sound judgment to make appropriate decisions
• Ability to maintain regular work hours

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A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

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The annual base salary range for this position is from $82,846 to $124,238, and pay offered will be based on experience and qualifications.  

 

This position may be eligible for relocation assistance.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.