Executive Assistant to VP/Officer

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

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The Chief Data Officer of the Fred Hutchinson Cancer Center, Jeff Leek, established the Fred Hutch Data Science Lab (DaSL), which aims to develop and support the overall data strategy for the organization. The mission of the DaSL to ensure an effective data ecosystem at Fred Hutch by developing a modern, well documented, well implemented, overall data strategy. This should serve the needs and capabilities of those leveraging data at Fred Hutch regardless of “where they live” from the clinic to the research groups. We believe focusing on people is critical in building a strong, dynamic community united around using data to improve human health and cancer care. To do this, we aim to build a diverse, hybrid team that is inclusive, open, collaborative, and supportive both within our team and with our collaborators (find more about our values and culture). We are strong advocates for open science and reproducible research, thus develop our work in the open as much as possible. We rely heavily on written communication and continuous collaboration in order to support our hybrid team, as well as make our work as accessible as scalably and sustainably as possible by Fred Hutch staff. 

 

This position serves as the Executive Assistant to the VP/CDO as well as providing support to the Deputy CDO and Data Science Partnership Director as needed. This position requires excellent communication skills and an aptitude for cross-discipline collaborative work with external partners, internal administrative departments, researchers, and staff. A successful candidate will be detail oriented, hold confidentiality, and be highly flexible and adaptable to changing schedules and situation, hold a positive and collegial attitude and approach to all aspects of the position with the ability to be firm when needed and invisible when needed.

 

This position is based in Seattle, on campus full time with the occasional exception.

Provide administrative support to the Data Office Leadership (VP/CDO and as needed, Deputy CDO and Data Science Partnership Director), including scheduling and coordinating internal and external meetings and events (preparing agendas and materials), and providing extensive and complex calendar support.  This includes incorporation of necessary materials into meeting event invites, such as agendas, supporting documentation and communication of context prior to meetings.  At these meetings and information gathered outside of these meeting, it is vitally important that this position hold appropriate confidentiality requiring careful judgment.

• Manage all travel arrangements for the Data Office Leadership
• Process Data Office Leadership, travel reimbursements, check requests, and ProCards
• Manage confidential and sensitive information with a high level of discretion
• Ability and willingness to effectively communicate asynchronously with the Data Office Leadership
• Event planning and management
• Manage calendars, agendas, events, and travel in response to changing priorities
• Coordinate with the Data Office Leadership, to support prioritization of email and meetings, including occasionally responding on their behalf, delegating emails to others, and assessing priority levels of scheduling requests.
• Document management, taking and managing meeting notes, and follow up on action items and next steps
• Assertively protect the time of Data Office Leadership
• Interact with internal and external partners

MINIMUM QUALIFICATIONS:

• Undergraduate degree or equivalent experience.
• Minimum of 5+ years’ experience in multifaceted administrative support/management.
• Advanced proficiency across the Microsoft Office Suite.
• Experience with virtual meeting platforms such as Zoom and MS Teams.
• Experience learning new software/technologies to successfully perform assigned tasks.
• Experience in roles requiring organization and strong attention to detail.
• Experience in meeting coordination, scheduling, and planning. 
• Ability to work independently and proactively plan and problem-solve while meeting deadlines.
• Aptitude for working in collaborative team environments with strong relationship building skills.
• Curiosity and proactive learning mindset.
• Strong verbal and written communication skills.

PREFERRED QUALIFICATIONS:

• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Experience in managing executive calendars and communications.
• Solid background in planning travel, itineraries and meeting agendas.
• Excellent communication skills – ability to communicate clearly and concisely with executives, faculty and staff of all levels as well as external high-level professionals, their staff and vendors; ability to draft communications to all levels of staff.
• Experience in short form and asynchronous communication (such as slack messages).
• Experience as Executive Assistant to senior leadership.

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A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

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The annual base salary range for this position is from $78,894 to $118,310, and pay offered will be based on experience and qualifications.  

 

This position may be eligible for a sign-on bonus.

This position may be eligible for relocation assistance.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.