Data Coordinator III

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The NCTN Data Coordinator III works within a multidisciplinary team that supports oncology clinical trials conducted within the Fred Hutch/University of Washington Cancer Consortium. The position is responsible for collecting and abstracting clinical data from medical records and research charts, ensuring data quality and timeliness. The team supports a large and diverse portfolio of clinical trials and this position will work in close collaboration with faculty, providers and research staff across multiple disease areas. This position must be able to work independently on multiple research projects, demonstrate attention to detail and strong organizational skills. This position reports directly to the NCTN Data Team Manager in the Fred Hutch central clinical trials office, Clinical Research Support (CRS).

 

At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.

 

Most Fred Hutch jobs require some on-campus work. However, there may be flexibility for certain positions. Please check with the recruiter if you are an out-of-state applicant interested only in working outside of the Seattle area.

PRIMARY/ESSENTIAL DUTIES:

• Work independently to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects.
• Resolve and answer data queries with minimal errors within electronic data bases.
• Maintain computer spreadsheets and databases for research studies.
• Perform routine audits to insure quality and completeness of the data submitted.
• Serve as a liaison and reference resource to Physicians, Investigators, other staff members, and other organizations with questions about data collection or protocol procedures and requirements.
• Monitor adherence to protocol, investigating any violation.
• Request medical records from outside medical facilities.
• Coordinate quality control reviews by appointed agencies or Investigators.
• Participate in committees with regard to data quality assurance.
• Understand research operations and collaborate with clinical staff, support services, and research team members as needed.
• Coordinate special projects.
• Provide input to support policies and goals of the department.
• Independently track and maintain research subject schedules based on complex protocol-specific study calendars and other requirements.
• May assist Research Coordinators and CRS Program Administrator in ensuring proper billing of research charges.
• Other duties as assigned

SCOPE OF RESPONSIBILITY:

• Level of autonomy:
  • The incumbent works independently in performing job assignments. 
  • Uses judgment in data collection, quality control, and liaison activities. 
  • May assume a leadership role over Data Coordinators I and II.
• Financial responsibility:
  • None

MINIMUM QUALIFICATIONS:

• BA/BS, or two-year degree in the medical field.
• Three years of experience in medical records, cancer registry, or related field.
• Strong knowledge of Good Clinical Practice (GCP) standards for clinical research.
• Strong computer skills and experience with data entry and databases.
• Strong verbal and written communication skills.
• Strong attention to detail.
• Medical terminology.

PREFERRED QUALIFICATIONS: 

• Experience working in oncology research or oncology clinical settings.
• Experience with Epic/EMR systems.
• Experience with iMedidata Rave/EDC systems.
• Familiarity with NCTN/NCORP research programs of the US National Cancer Institute.
• Ability to independently manage competing priorities in a fast-paced environment.

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A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

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The hourly pay range for this position is from $29.19 to $41.56 and pay offered will be based on experience and qualifications.  

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.