Research Administrator III/IV

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Research Administrator III/IV (RA) will support the faculty and personnel in the Clinical Research Division by providing support in grants and contract management (Pre- and Post- Award), budget monitoring, regulatory administration, and general day-to-day operations of the program faculty. The financial portfolio is comprised of various sources of NIH, foundation, industry, professional society, internal pilot, subawards, and institutional support and includes regulated activities.

 

This new role is part of a team of Research Administrators and Administrative Coordinators which provides a network of peer resources and team environment supporting the program faculty. The position will work under the direction of the Program Operations Director and will act independently in performing daily responsibilities, partnering with program faculty and interfacing with other departments as needed to provide research administration.

 

This role will have the opportunity to work partially at our campus and remotely.

Funding Source Administration

• Work closely with assigned faculty to provide overall Research Administration support, based upon the faculty’s area of research interest and goals.
• Lead and provide strategic guidance on grant submissions and post award activity by conducting tasks such as:
  • Creation and communication of timelines to appropriate stakeholders.
  • Completion of all technical/non-scientific steps and assigned technical or scientific portions of submissions.
  • Work with faculty to develop strategies for responses/requests.
  • Review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve issues with appropriate stakeholders.
  • Prepare annual progress reports, oversee sub-award activation, management, and oversight.
• Lead fiscal management of industry-sponsored clinical trials.
• Monitor project budgets, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines & regulations as well as institutional policies.
• Manage non-sponsored budgets, such as discretionary accounts and gift funds.
• Prepare monthly budget summaries and reports for PIs.

Fiscal Support

• Build and oversee budget and projections for finances of the faculty in assigned portfolio.
• Build and oversee annual time and effort planning and reconciliation for faculty and research staff in assigned portfolio.
• Serve as purchasing liaison placing and approving orders for supplies and equipment. Create and maintain standing orders for a variety of vendors.
• Approval of all corporate credit cards for faculty in the portfolio.
• Submit work orders for equipment repairs; procure and schedule outside maintenance when needed.  

Administrative Support

• Complete or delegate key administrative tasks such as travel coordination, editing CVs, NIH Biosketch, Other Support, Publications, and Academic Review & Promotion portfolio materials.
• Perform Human Resources activities, such as on/off boarding, staff recruitment plans, and coordination of annual performance evaluations.
• Manage monthly time and effort reporting for the group.
• Manage and track conflict of interest prior approvals, annual reporting, and conflict management plans.
• Coach and develop lower-level staff.

Regulatory Support

• Prepare/Consult/Advise PIs on non-scientific portions of regulatory applications/submissions.
• Lead IRB, IACUC, and MUA/DUA applications and renewals.
• Identify missing regulatory components that are required and resolve issues to ensure successful submission or renewal.

Team Participation

• This position is expected to be a team player; participating in team activities, provide coverage for team members when they are out of office, and general collaboration in support of the Fred Hutch mission, is expected of individuals who work in the Fred Hutch Clinical Research Division.

MINIMUM QUALIFICATIONS:

 

Research Administrator III:

• Bachelor’s degree or 3 years relevant experience
• Minimum of 1 year experience managing federal and/or non-federal sponsored research.

Research Administrator IV:

All minimum qualifications of a Research Administrator III, plus:

• Bachelor’s degree or 3-4 years of relevant experience.
• Minimum of 3 years of experience managing federal and/or non-federal sponsored research.

 

PREFERRED QUALIFICATIONS:

 

Research Administrator III:

• Certified Research Administrator or Certified Clinical Research Professional
• Four years of relevant experience
• Two years of experience as a research administrator preferably with principal investigators/academics
• Prior supervisory experience
• Minimum one year experience working with financial management systems (PeopleSoft, HutchGrants, HARP)
• Prior administrative experience in a research or academic setting.
• Pre-award and post-award grants and contract management, or relevant experience.
• Proficient in fiscal and budgetary management.
• Basic understanding of accounting and terminology. Experience managing accounts, account reconciliation, account reporting, etc.
• Exposure to NIH grants.
• Exposure to industry-sponsored clinical trials.
• Prior experience with WorkDay, CLICK products, EPIC, and/or OnCore.
• Knowledge of bibliographic software, citation management software, web authoring software, and graphing and illustration software.
• Able to understand, interpret and provide guidance relating to notice of awards and terms/conditions for sponsored research.
• Commitment to providing excellent customer service and partnership to internal and external stakeholders of Fred Hutch Cancer Center.
• Very comfortable using Microsoft Office Suite, especially Outlook, Teams, Word, Excel, as well as Adobe Acrobat, as well as enthusiasm and ability to learn new technical programs and functions.
• Intermediate Excel user; for example, using formulas, calculating values in multi-step processes, preparing account reports, and working with pivot tables
• Strong organizational and problem-solving skills and the ability to manage competing priorities.
• Excellent verbal and written communication skills and the ability to communicate effectively with personnel from a variety of levels.
• Ability to exercise sound judgement and make appropriate decisions.
• Proactive, can anticipate needs, and set and meet deadlines.
• Capable of working autonomously to complete assigned tasks with minimal supervision/direction.

Research Administrator IV:

All preferred qualifications of a Research Administrator III, plus:

• Five years of relevant experience
• Three years as a research administrator preferably with principal investigators/academics

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A cover letter is required upon application that describes your interest in the position and any relevant experience.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

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Research Administrator III: The annual base salary range for this position is from $82,847 to $124,238, and pay offered will be based on experience and qualifications. 
Research Administrator IV: The annual base salary range for this position is from $91,333 to $136,968, and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.