Research Administrator II

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. 

 

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Research Administrator II will work under the direction of a Research Administration Manager and will be part of a team of Research Administrators and an Administrative Coordinator which provides a network of peer resources and team environment in performing daily responsibilities, partnering with principal investigators (PIs) and interfacing with other departments as needed to provide research administration. 

Fiscal Support

• Serve as Purchasing liaison for some departments in the group, placing and approving orders for office and laboratory supplies and equipment. Create and maintain standing orders for a variety of vendors.
• Working with the PIs, submit annual capital equipment and internal funding requests.
• Submit work orders for lab equipment repairs; procure and schedule outside maintenance when needed.  

Funding Source Administration

• Lead the grant submission process, to include writing and completion of non-technical portions of submission, oversight of institutional signoff, and preparation of JIT materials.
• Perform post award activities, including annual progress report submission and sub-award activation and management.
• Monitor project budgets, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines & regulations as well as institutional policies.
• Manage non-sponsored budgets, such as discretionary accounts and gift funds.
• Prepare monthly budget summaries and reports for PIs.
• May assist with some fiscal management aspects of industry-sponsored clinical trials.

Administrative Support

• Maintain faculty documents such as CV, NIH Biosketch, Other Support, and Academic Review & Promotion portfolio materials.
• Perform Human Resources activities, such as on/off boarding, staff recruitment plans, and coordination of annual performance evaluations.
• Manage monthly time and effort reporting for the group.
• Assist the Regulatory Manager with IRB, IACUC, and MUA applications and renewals.
• Special projects and other tasks as assigned.

MINIMUM QUALIFICATIONS:

• HS Diploma or equivalent.
• Two years of relevant experience.
• Advanced proficiency with Microsoft Office/Adobe.
• Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables.
• Ability to edit SharePoint sites or basic web pages.
• Knowledge/prior experience with Enterprise Software Systems.
• Ability to source data from systems and generate customized reports.
• Efficiently planning, organizing, and prioritizing your work as well as that of others.
• Ability to tailor communications to specific audiences.
• Ability to navigate complex internal systems and departments.
• Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.).
• Basic knowledge of accounting terminology.
• Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules.

PREFERRED QUALIFICATIONS:

• Bachelor's Degree.
  
• Prior administrative experience in a research or academic setting.
  
• Proficient in fiscal and budgetary management.
  
• Experience in preparing and managing NIH grants.
  
• Exposure to industry-sponsored clinical trials.
  
• Prior experience with WorkDay, CLICK products, EPIC, and/or OnCore.
  
• Knowledge of bibliographic software, citation management software, web authoring software, and graphing and illustration software.
• Excellent verbal and written English language skills and the ability to communicate effectively with personnel from a variety of levels.
• Proactive, can anticipate needs, and set and meet deadlines.
• Ability to exercise sound judgement and make appropriate decisions.
• Capable of working autonomously to complete assigned tasks with minimal supervision/direction.

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A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

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The hourly pay range for this position is from $32.77 to $49.14 and pay offered will be based on experience and qualifications.  

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.