Administrative Coordinator II

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Statistical Center for HIV/AIDS Research and Prevention (SCHARP) at Fred Hutch is a full service statistical and data management center focused on HIV prevention research. SCHARP has an annual budget of over $40 million, more than 180 employees and is currently managing over 40 active phase I – III clinical trials in over 150 clinical sites around the world. SCHARP is seeking an Administrative Coordinator II.

 

As a member of the SCHARP Adminstrative Services team, the SCHARP Administrative Coordinator II is responsible for the coordination and implementation of administrative functions of SCHARP with a focus on maintaining staff services and SCHARP’s organizational culture.

Program Support

• Support the development and implementation of current and emerging programs and initiatives.
• Coordinate professional development, conference attendance, and travel related activities.
• Process requests for professional development and conference attendance including, obtaining required approvals and necessary travel documents, expense tracking and reporting.
• Provide logistical support for staff attending trainings, conferences, meetings, and other work-related events, including registration, booking travel and lodging, advising on travel guidelines and reimbursement processes.
• Maintain record of approvals.
• Reconcile expenses, track, and report against budget.
• Provide support for all aspects of the program.
• Create and maintain documentation of internal guidelines and processes.
• Coordinate special projects, activities, and events, as requested.

SCHARP Program-Level Administrative Services

• Triage and respond to staff inquiries and requests.
• General office maintenance and support.
• Submit work orders and purchasing requests.
• Maintain shared files, inventories, and other organizational documents.
• Maintain SCHARP webpage and SharePoint sites.
• Assist with on-boarding and orientation activities.
• Participate in meetings including, VIDD Administrative Management, BBE Program Operations and SCHARP Executive Management Group.
• Backup and collaborate with other administrative staff to support the business needs of SCHARP.
• Other responsibilities as assigned.

 

Required:

• Bachelor’s degree and six years for progressively complex administrative experience.
• Outstanding customer service and time management skills.
• Detail-oriented with strong organizational skills, able to anticipate upcoming needs and provide outstanding customer service.
• High degree of professionalism, integrity, and outstanding interpersonal skills.
• Strong verbal and written communication skills demonstrated ability to communicate effectively with all levels of personnel, and to establish and maintain positive relationships with internal and external partners.
• Consistent, dedicated, versatile and able to prioritize and multi-task. Ability to respond quickly to new instructions, situations, methods, and procedures with a calm and professional demeanor. Willing to ask questions when a task is not clear.
• Takes initiative and able to exercise independent judgment in effectively carrying out routine responsibilities within defined policies and procedures. Shows good judgment in interpreting guidelines and in when to seek support.
• A desire to contribute to building an organizational culture grounded in community, mutual respect and support, inclusiveness and continual growth and learning.

Preferred:

• Experience in a research or academic setting.
• Experience with the budget process and/or developing financial reports.
• Experience using Atlassian, SharePoint, Teams, and Slack.
• Knowledge or spirit of inquiry for continuous performance improvement.
• Demonstrated ability to work independently and as part of a team.
• Ability to effectively partner with teams and individuals with diverse skillsets.
• Positive attitude and sense of humor.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

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The hourly pay range for this position is from $29.42 to $44.11 and pay offered will be based on experience and qualifications.  

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.