Research Administrator II

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

 

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Herbold Computational Biology Program in the Public Health Sciences (PHS) division is seeking a research administrator (RA) to join our team. Research administrators in the Computational Biology Program provide support to our faculty in pre- and post-award management, regulatory compliance monitoring, and general day-to-day lab operations. The role requires ability to prioritize in a fast-paced environment, recognize new issues or concerns that arise in a PI’s portfolio and coordinate with colleagues in other departments to resolve them. In addition to the team of RA’s within the Computational Biology Program, RA’s are supported by the PHS RA Peer Support Group. RA’s also have regular opportunities to attend conferences and workshops to further their knowledge in the field and develop their professional network.

 

The Research Administrator II will work under general supervision of a research administration manager and partner with faculty to support lab administration. Successful candidates should be able to demonstrate strong organizational skills, an interest in continuous learning, ability to analyze and communicate complex regulatory guidelines, and a desire to work in a supportive and collegial community.

 

This role will have the opportunity to work partially at our campus and remotely.

 

A cover letter is required for this application.

Budget/Fiscal Support

• Develop, monitor, track and project complex multi variable budgets 
• Run and analyze reports to identify issues and escalate as needed
• Partner with finance to resolve identified budget and expense issues

Funding Source Administration

• Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, completion of nontechnical and assigned technical/non-scientific portions of submission, and oversight of institutional signoff  
• Perform key post award activities such as:  Interpreting the notice of award, flagging unique aspects or budget adjustments and monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards 

Regulatory Support

• In consultation with PI(s), prepare non-scientific portions of regulatory applications/submissions 
• Manage renewal timelines and ensure completion of regulatory documents in a timely manner 
• May serve as a central point of contact to answer questions, escalating issues as needed 

Computational Biology Program Administration

• Organize the Computational Biology Graduate Student and Postdoc Group
• Organize Computational Biology and COAG Seminar Series, including advertising seminar talks, arranging speaker travel, and supporting day of events.

Award Management for Translational Data Science Interdisciplinary Research Center

• Issue funding opportunity announcements for Fellowships, Pilot Awards, Planning Funds, and other potential funding opportunities from TDS IRC
• Coordinate with TDS IRC leadership to review and issue awards
• Track and manage awards from TDS IRC, ensuring funds are spend in accordance with award guidelines

REQUIRED QUALIFICATIONS

• High school diploma or equivalent
• Two years of relevant administrative support experience or relevant experience within an academic research environment
• Technical experience sufficient to allow proficiency doing remote work (daily use of MS Outlook, MS Teams, and Zoom)
• Demonstratable experience and knowledge using Excel –for example, using formulas, calculating values in multi-step processes, preparing account reports, and working with pivot tables
• Able to multi-task and work effectively in stressful circumstances, such as tight deadlines
• Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.) 
• Excellent written and oral communication skills

 

PREFERRED QUALIFICATIONS

• Associate's or Bachelor's degree
• Four years of relevant experience
• Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
• Experience managing pre- and post- award process for grant giving

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

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The hourly pay range for this position is from $29.42 to $44.11 and pay offered will be based on experience and qualifications.  

 

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).  

 

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.