Senior Contracts and Vendor Manager

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

 

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Biostatistics, Bioinformatics and Epidemiology Program (BBE) supplies the statistical and mathematical modeling expertise needed within Fred Hutch’s Vaccine & Infectious Disease Division (VIDD) to accomplish our ambitious objective of eliminating disease and death attributable to infection. We are also accelerating research to confront the growing burden of COVID-19, HIV, and cancer-related infectious diseases worldwide.

 

The Statistical Center for HIV/AIDS Research and Prevention (SCHARP) at Fred Hutch, housed within the BBE Program, is a full service statistical and data management center focused on HIV prevention research. SCHARP has an annual budget of over $40 million, more than 180 employees and is currently managing over 40 active phase I – III clinical trials in over 150 clinical sites around the world.

 

BBE is seeking an experienced and dynamic Sr. Contracts & Vendor Manager (SCVM) to join its Program Operations team. This SCVM position independently manages all aspects of contracts and vendor relationships for the BBE scientific program, with a primary focus on supporting the contractual transactions and relationships for SCHARP. The primary scope of responsibility for the SCVM includes management of (1) end-to-end contracting process; and (2) vendor performance and their compliance with contracted scope. The SCVM will strive to control costs, drive service excellence, and mitigate risks to deliver increased value for its stakeholders. The SCVM reports to the Biostatistics, Bioinformatics and Epidemiology (BBE) Program Operations Director and works independently and collaboratively with internal and external partners including principal investigators, program and division leadership, and Center partners including the Office of General Counsel, Procurement, and Compliance.

 

Our Program Operations team and our scientists are supportive, collaborative, and respectful of each other. This is an incredibly busy time for the program with the current global health crises and new funding opportunities. The ideal candidate will take initiative, think proactively and strategically, and adapt well to change. The ability to work independently and exercise good judgement when appropriate is essential to success in this position. Curiosity about vaccine research, public health and the evolution and spread of viruses is a bonus as our program serves as the Statistical and Data Management Center for several international collaborative study networks including the HIV Vaccine Trials Network (HVTN), HIV Prevention Trials Network (HPTN), Infectious Diseases Clinical Research Consortium (IDCRC), Vaccine Immunology Statistical Center (VISC), and COVID-19 Prevention Network (CoVPN).

 

This position may allow for hybrid work. Most Fred Hutch jobs require some on-campus work. However, there may be flexibility for certain positions. Please check with the recruiter if you are an out-of-state applicant interested only in working outside of the Seattle area.

Contracts & Vendor Lifecycle

• Lead contract negotiations and establish standard terms and conditions for services, including soliciting input from internal stakeholders, VIDD Finance & BBE Program Operations staff, Purchasing, Office of General Counsel and Center IT.
• Conduct day to day activities associated with procurement, contract development, execution, and implementation.
• Manage end-to-end RFI and RFP processes evaluating third party vendors to enable stakeholders to make informed purchasing decisions.
• Originate and negotiate well-crafted, comprehensive contracts, scopes of work, and related documents that clearly identifies roles, responsibilities, obligations, and remedies for breach.
• Originate and negotiate Data Transfer and Use Agreements and Nondisclosure/ Confidentiality Agreements.
• Communicate effectively with internal and external stakeholders the priorities of BBE and SCHARP.

Contracts & Vendor Oversight

• Provide business and functional advice, guidance, and expertise to stakeholders to inform strategic business and investment decisions.
• Manage annual purchased services budget and reduce risk of unbudgeted expenses and cost overruns.
• Manage and facilitate dispute resolutions with stakeholders and vendors.
• Own SCHARP SOPs in Quality Management System related to (1) Contract Management; (2) Vendor Management; (3) Data Transfer and Use Agreements; and (4) Nondisclosure/ Confidentiality Agreements.
• Steward CVM processes including maintaining business process documentation (guidelines, job aids, etc.), verifying Service Level Agreements (SLA), facilitating any new & ongoing process improvement projects, onboarding new faculty & staff to CVM process, and troubleshooting when the process breaks down.
• Provide critical input to strategic decision-making processes regarding vendor selection and ongoing vendor and contract management.
• Continuously build on knowledge base of new and relevant best practices and technologies.
• Advise VIDD-level staff on contracts and vendor management policies and processes.

Management

• Direct daily activities and ongoing training of administrative staff assigned to Contracts and Vendor Management.
• Manage, mentor, and build capacity of the BBE Program Operations staff in contracts and vendor management.
• Foster good and equitable relationships with internal and external stakeholders.
• Contribute to process and workflow improvement initiatives in BBE Program Operations.
• Provide business analytics and project management support for strategic initiatives and investments at the direction of the BBE Program Operations Director.
• Participate in divisional or institutional improvement projects and problem resolution related to contracts and vendor management as needed.

Minimum

• BA/BS in Business Administration, Public Administration, Finance, or related field, or equivalent combination of education and experience.

• Five years contracts or procurement management experience.
• Experience in research, academic, and/or legal environments.
• Excellent written and verbal communication skills.
• Strong business skills and knowledge of strategies for successful negotiations.
• Proficient in fiscal and budgetary management.
• Ability to navigate complex internal systems and departments while exercising sound judgement and discretion.
• Advanced skills in Word, Excel, Adobe Acrobat Pro, Outlook, and PowerPoint.
• Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands.
• Prior supervisory experience.

Preferred

• Paralegal Certificate
• Graduate degree i.e. MA, MS, MBA or MPA
• Knowledge of grants management i.e. federal and/or non-federal sponsored research.
• Understanding of complex grant budget development and use of reporting tools.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

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The annual base salary range for this position is from $96,532 to $152,584 and pay offered will be based on experience and qualifications.  

 

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).  

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.