Data Coordinator Trainee

Job ID
Regular Full-Time
Health Information Management


Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.


With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.


At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.


The Cancer Surveillance System (CSS) is an integral part of the Division of Public Health Sciences Epidemiology Department of Fred Hutch. CSS was established in 1974 under contract with the U.S. National Cancer Institute's Surveillance, Epidemiology, and End Results (SEER) program. Its mission is to provide high quality data on all newly-diagnosed cancers (except non-melanoma skin cancers) occurring in residents of 13 counties in northwest Washington State. This department is responsible for the initial identification of 35,000 potential incident cases annually. CSS staff members perform all necessary activities to synthesize information from multiple sources and to adjudicate and validate 350 data items per case from traditional and non-traditional data sources.

Data Coordinators are responsible for reviewing all forms of HIPAA medical documentation for state mandated cancer registration and code over 350 data items for each new cancer diagnosis. In this position, one will be expected to consistently document and classify demographic, incidence, molecular, histologic, treatment and survival information following complex guidelines promulgated and annually updated by the national standard setters. Because this data is used to address clinical, epidemiologic and public health questions at both the local and national level, all staff members are required to participate in ongoing daily training to maintain a high level of technical accuracy demanded of this data. Nearly all aspects of this position are performed on a computer and from reading online source material. This is a reading-intensive position and requires someone who is capable of working independently.




  • Monitor existing source record volumes, timeliness, and format and work with data providers regarding issues through resolution
  • Precisely apply the closely related but distinct lexicons for determining disease reportability, number of primaries, primary site and histology and for assigning various stage at diagnosis classifications
  • Synthesize patient's medical experience from diagnosis through first course of treatment following documentation protocols for various data source types
  • Document and classify data from traditional HIPAA medical documentation sources (EMR, NA, PR, HL7, and DI) and emerging new sources (MU CDA, ANSI-837, RIS, CHARS, and APCD) according to specific guidelines
  • Interpret, classify, and report on experimental, molecular, and pathologic test results from patient transcripts
  • Adjudicate discrepancies in data provided by various data sources
  • Perform targeted audits on outlier cohorts
  • Prepare written reports on data results as part of ongoing quality assurance protocols
  • Write newsletter articles as assigned or voluntarily submit articles geared toward improving the skills of our data providers
  • Follow established protocols and provide recommendations for process improvements
  • Update existing procedural documentation and draft new procedures
  • Validate training exercises and provide narrative feedback on issues using prescribed format
  • Meet the minimum of 98% accuracy in incident reporting and progress to 99.5% accuracy
  • Meet the minimum productivity standards for the various workflows
  • Report on performance daily


Minimum qualifications

  • BA/BS in a scientific field that includes college level anatomy, physiology, and medical terminology, and the ability to apply the scientific knowledge within this specific area of study.
  • Ability to work full days at a computer workstation. All aspects of this position are performed on a computer. This is a reading-intensive position using two or three monitors concurrently displaying scientific and medical technical documentation.
  • High attention to detail
  • Clear and concise writing skills

Preferred qualifications

  • Demonstrated experience with procedure or technical writing
  • Prior experience working in a data-driven environment

Fred Hutchinson Cancer Center has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations. As a condition of employment, newly hired employees must, prior to their first day of employment:
Provide proof of being fully vaccinated against COVID-19 ; OR
Initiate the accommodations process to request a religious or medical accommodation (medical accommodations require a healthcare provider’s certification).


A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The hourly pay range for this position is from $20.53 to $29.23 and pay offered will be based on experience and qualifications.  


Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).  

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.


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