Program Assistant I/II

Job ID
24262
Type
Regular Full-Time
Location
US-WA-Seattle
Category
Clinical Research Support Services

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.


With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.


At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Boeckh Clinical Research Group in the Infectious Disease Sciences Program at the Fred Hutchinson Cancer Center is seeking a Program Assistant I/II to split their effort between providing support to the faculty member's clinical research projects and laboratory support to the Boeckh Laboratory and Infectious Disease Sciences Biospecimen Repository. This position offers exposure to faculty and staff across a broad range of careers in clinical research and is an excellent opportunity for anyone considering a future in clinical research or medicine. We encourage curiousity and collaboration, and are committed to a supportive culture of safety, trust and belonging that helps our team members achieve their personal and professional goals.

 

Responsibilities

This position reports directly to the Sr. Clinical Research Manager. The position works with some independence and is expected to use judgment in carrying out duties under the direction of both the Sr. Clinical Research Manager and Laboratory Manager. The incumbent will perform functions requiring knowledge and skills specific to the laboratory and to clinical research. 

 

JOB DUTIES

 

Clinical Research Responsibilities

 

  • Work directly with the Sr. Clinical Research Manager in the initiation and work related of clinical respiratory studies
  • Develop and maintain tools for study implementation including study participant questionnaires, educational materials, consent forms, SOPs or other documents as required.
  • Perform clinical chart reviews
  • Develop and enter data in REDCap, Microsoft Access, Excel or other study-related databases
  • Perform data entry for CRFs and review data prior to entering to ensure its credibility
  • Accurately enter data into study databases, including questionnaire data, study forms, and specimens
  • Contact patients via phone and/or email for study related procedures
  • Act as a liaison between regulatory, budget, and administrative staff to facilitate studies
  • Place orders/requisitions in inpatient and outpatient setting
  • Assemble sampling kits and distribute to study sites and/or patients
  • Ship and maintain the tracking of specimens
  • Transport specimens, if necessary, utilizing universal precautions
  • Practice infection control and isolation techniques as necessary
  • Participate and prepare data for weekly research meetings
  • Maintain HIPAA, Good Clinical Practice and other clinical research training requirements.

 

Laboratory Responsibilities

 

  • Process specimens for research use according to a wide variety of protocols
  • Maintain study and specimen tracking and inventory records
  • Review and improve inventory of existing biospecimen repository collections
  • Locate and retrieve specimens in response to investigator requests

 

Qualifications

MINIMUM QUALIFICATIONS:

 

Program Assistant I

  • High school diploma or equivalent level of work experience with some experience in clinical research and healthcare.
  • Excellent written and verbal skills required. 
  • Attention to detail, a strong sense of organization and ability to multitask and troubleshooting skills are also essential.
  • Must be knowledgeable with Microsoft Office Suite (Outlook, Excel, Word, and Access) and REDCap and have the willingness to learn new software programs as necessary.
  • Demonstrate a professional, positive attitude when working with patients. 
  • Highly motivated and independent.

Program Assistant II

All qualifications of Program Assistant I, plus:

  • Minimum of two years’ work experience in related field

 

PREFERRED QUALIFICATIONS:

  • BA/BS degree, preferably in the biological sciences
  • Medical Scribing experience
  • Previous experience working with EPIC system
  • Familiarity with medical terminology and medications.

 

This position is patient facing and/or requires access to Fred Hutch clinical facilities. As such, full COVID-19 vaccination is required as a condition of employment, without exception. Booster doses are strongly recommended but not required. If declining a booster, completion of the COVID-19 Vaccination Status Form Questionnaire and COVID-19 Booster Declination Training is required. Because of our immunocompromised patient population, there are no medical or religious accommodations available for any employee who is patient facing and/or requires access to Fred Hutch clinical facilities. Only employees whose positions are fully remote, who are not patient facing and/or require no access to clinical facilities, may apply for medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination before their first day of employment.
 
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.


Program Assistant I:

The hourly pay range for this position is from $20.53 to $29.23 and pay offered will be based on experience and qualifications.  

 

Program Assistant II:

The hourly pay range for this position is from $22.64 to $32.23 and pay offered will be based on experience and qualifications.  

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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