Project Coordinator II

Job ID
24230
Type
Regular Full-Time
Location
US-WA-Seattle
Category
Philanthropy and Fundraising

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.


With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.


At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 


 

The Project Coordinator II (PCII) is a member of the 26-member Advancement Services (AS) team and reports to the Senior Prospect Management and Research Strategist. The AS team includes seven integrated and collaborative program infrastructure areas including Gift Services and Data Management (GS), Prospect Management and Research (PMR), Data Reporting and Analytics, Software Integration Programming, Project Management and Planning, Restricted Gift Management, HIPAA Compliance, and Software/Systems Training. The AS team manages and analyzes extensive databases with more than 2.5 million constituent, prospect, gift, and action records combined.  

 

The PCII works independently to perform administrative and project support activities to ensure the successful delivery of PMR, Advancement Services, and Philanthropy projects. The PCII will lead small, moderately complex projects or parts/phases of a larger complex project with the PMR team as advisors/mentors. 

 

This position contributes to the maintenance and growth of comprehensive prospect management and prospect research best practices. Data hygiene, database queries, report creation, metrics accountability, strategy coordination with fundraisers, and thoughtful management of prospects through the Philanthropy prospect/donor lifecycle are key components of this work.  

Responsibilities

  • Act as a team resource for procedure development, documentation, and training of Philanthropic Gifts team members (fundraisers and non-fundraising roles) 
  • Create, maintain, and disseminate reports related to the solicitation pipeline, portfolio management, and prospect and opportunity status 
  • Update portfolio assignments as needed and share updates with Philanthropic Gifts team members 
  • Review news for business and development trends and monitor news about key prospects for potential impact on cultivation and solicitation 
  • Maintain and generate PMR team productivity reports and assist in the development of new reports for tracking PMR workload variety and contributions 
  • Manage and maintain data hygiene queries to support data and metrics consistency 
  • Manage and maintain project queues and coordinate workflow using SmartSheet 
  • Manage and maintain two email inboxes and respond to ad hoc requests 
  • Maintain and administer the use of ResearchPoint software for weekly and ad-hoc screenings of prospects, act as team point-person for its use and training, manage data uploads from ResearchPoint to Raiser’s Edge, and act as liaison with Blackbaud as needed 
  • Maintain data points in RENXT in support of PMR team activity tracking and reports 
  • Coordinate and schedule PMR meetings and work sessions including agendas and meeting follow up 
  • Work collaboratively across various teams: Prospect Management and Research, Data and Reporting, Gift Services, Frontline Fundraisers, and the Chief Philanthropy Executive for Individual Giving 
  • Manage SharePoint materials, including team processes and training documentation 
  • Safeguard the confidentiality of donor information always 
  • Maintain vendor/purchased service renewal schedules and annual check-in meetings 
  • Other duties as assigned 

Qualifications

MINIMUM QUALIFICATIONS:

  • Minimum of three years of progressively complex administrative and project coordination experience in nonprofit development or related field  
  • Proficiency with Microsoft Office  
  • Understanding of project coordination/management methodology and best practices 
  • Strong leadership, interpersonal, oral, and written communication, and organizational skills 
  • Strong attention to detail and ability to adapt in a rapidly changing environment 
  • Ability to work independently, prioritize work, meet deadlines, and efficiently toggle between projects without jeopardizing outcomes 
  • Ability to take initiative, build relationships, and work in a cross functional team environment 
  • Ability to understand and carry out oral and written instructions and request clarification when needed 
  • Ability to handle and respect confidential and sensitive information 
  • Exceptional customer skills 
  • Ability to communicate effectively both orally and in writing 
     

PREFERRED QUALIFICATIONS:

  • Progressively complex administrative and project coordination experience in philanthropy or related field 
  • Advanced skills with Microsoft Office (Outlook, Word, Excel, PowerPoint) and SharePoint 
  • Experience collaborating and coordinating technical issues with technical resources; strong analytical skills with demonstrated ability to drive solutions to problems through project teams 
  • Knowledge of Smartsheet and/or other project management systems (Asana, Microsoft Project, etc.) 
  • Advanced skills with CRM databases; experience with The Raiser’s Edge/RENXT 
  • Tableau skills 
  • Understanding of fundraising standards and methodologies 
  • Experience working with complex data sets 
  • Comfortable working within a complex organization 

A cover letter is required for this application. 

 

Fred Hutchinson Cancer Center has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations. As a condition of employment, newly hired employees must, prior to their first day of employment:
Provide proof of being fully vaccinated against COVID-19 ; OR
Initiate the accommodations process to request a religious or medical accommodation (medical accommodations require a healthcare provider’s certification).

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

 

The annual base salary range for this position is from $67,445 to $101,167, and pay offered will be based on experience and qualifications.  

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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