AVP Division Operations, Laboratory Sciences

Job ID
23618
Type
Regular Full-Time
Location
US-WA-Seattle
Category
Research Administration & Faculty Affairs

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 

The AVP, Division Operations, will oversee the administrative management services for a new, translational and basic research Division and its research programs.  As part of the reorg of our Clinical Research Division, laboratory-based researchers will be moving to this new Division (TBN). The new Division will have 35 labs with approx. 200 researchers and scientific and clinical staff; 25 administrators will report up to the AVP in support of the research operations.  

 

Areas of broad responsibility include directing administration and operations, budget development and management, personnel management, space planning, pre- and post-award grants management activities, leading special projects, communication, and facilitating support to Division faculty.  The AVP, Division Operations is the primary representative for the Division for senior administrative decisions and policy development.  The AVP, Division Operations works with the Division Director, faculty executive leadership, and VP Research Administration to facilitate strategic planning and other Division-wide initiatives. 

 

The AVP, Division Operations will report to the Sr. Vice President of the new Division with a dotted line to the Vice President, Research Administration. 

 

Responsibilities

Division Leadership 

  • Promote, facilitate, and support high-quality research through the development and oversight of efficient administrative functions; ensure clear communication across the Division. 
  • Promote diversity, equity, and inclusion across the Division and Center and leverage the unique talents of others. 
  • Build, maintain, and promote seamless and effective relationships across research and administrative areas of Fred Hutch. 

 

General Division Operations and Administration 

  • Manage the administration of the Division and its research programs. Serve as the liaison between science and administration to support the Division and Center; collaborate and coordinate with external partners. 
  •  Support the Division Director in carrying out divisional duties, such as: 
  • Management of space usage and allocation including planning for future uses and adapting to faculty/research needs.
  • Oversight of faculty affairs office to ensure that faculty recruitment, appointments, and reviews follow Center policy guidelines. 
  • Risk management including, but not limited to, conflict of interest review, internal controls, audit support, guidance on processes and policies.  
  • Support compliance with applicable federal, state, and other regulations associated with the management of grant and contract awards, non-sponsored funding, and Division operations.   
  • Represent the Division perspective within Fred Hutch. 
  • With peer divisional AVPs, lead initiatives that span divisions and support Center and divisional strategic goals. 
  • Support the Division Director in developing the Division strategic plans; oversee the development of Division operational and business plans to successfully realize identified priorities; leads new initiatives, pilot programs, and program development and based on results, recommends and implements adjustments and modifications. 

 

Financial and Data Management 

  • Oversee the preparation, management, and monitoring of the Division's annual budget and oversee grant and contracts awards to support the work of faculty and staff. 
  • Provide regular financial reporting to the Division Director on sponsored and non-sponsored funding. Compile, interpret and communicate financial information to various Division and Center stakeholders.   
  • Provide regular reporting of key performance metrics for the division and individual research operations. 
  • Lead division-wide planning, long-range financial planning, major equipment acquisitions, and new initiatives in conjunction with the Division Director. 

 

HR Management 

  • Facilitate the Division's talent management activities including annual staff and faculty merit review processes, employment requisitions and personnel actions, classification review, disciplinary actions, trainee and graduate student appointment changes, and staff training and development planning, while ensuring that diversity, equity, and inclusion values are embedded in programs and practices. 

Qualifications

Required: 

  • Bachelor’s degree  
  • 7+ years of progressively responsible administrative management experience, including pre-award and post-award activities, grant and contract budgeting; supervision; and planning in a health care, research, biotech, or governmental agency environment.  
  • A minimum of seven years of management-level experience, preferably in a research institute or academic environment, including a demonstrated ability to lead complex decision-making and processes effectively and to nurture a culture in service and support to the research efforts of faculty. 
  • Demonstrated experience in research administration, strategic planning, and business planning practices. 
  • Demonstrated experience effectively collaborating with senior leadership (Vice President and Executive levels).  
  • Experience in leading a diverse team, thinking creatively and globally, projecting future needs, and being attuned to the day-to-day division operations.  Flexibility and adaptability. 
  • Excellent interpersonal and communication skills, both verbal and written. 
  • Demonstrated ability to successfully operate in and lead a complex, matrixed, and high-performing organization. 
  • Experience working in a mission-driven environment where values and engagement are expected at all levels of the organization. 
  • Demonstrated commitment to diversity, equity, and inclusion. 
  • The successful candidate will promote scientific excellence and be responsive to the needs of the Division and Center mission. 

 

Preferred: 

  • Master’s degree in Business, Public Administration, Health Care Administration, Public Health, or other relevant degree 
  • Understanding of the NIH grant system is desired.   
  • Experience with industry and foundation sponsors of research activities. 
  • Proven ability to improve processes resulting in greater effectiveness and service. 

 

Fred Hutchinson Cancer Center has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations. As a condition of employment, newly hired employees must, prior to their first day of employment:
Provide proof of being fully vaccinated against COVID-19 ; OR
Initiate the accommodations process to request a religious or medical accommodation (medical accommodations require a healthcare provider’s certification).

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

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