Administrator, Absence & Disability Management

Job ID
23590
Type
Regular Full-Time
Location
US-WA-Seattle
Category
Human Resources and Legal

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 

This position serves as the primary point of contact regarding leaves of absence, accommodations, return-to-work, and stay-at-work programming for Fred Hutch. This position delivers these programs to a complex group of employees, including scientific staff, administrative, hospital and executive staff, as well as the leaders and HR staff who support them. This role functions as a contributor on the Benefits Team and requires discretion, tact and confidentiality in dealing with sensitive and confidential information.

Responsibilities

  • Conducts intake sessions with all employees and managers to assess their need for support and guidance of Absence & Disability Management resources, including, but not limited to: completion of paperwork/online portal submission; understanding of resources; impact to benefits and pay; referral to, and collaboration with, relevant stakeholders; parental leave plan advising; etc.   
  • Counsels and guides employees and managers concerning their rights and responsibilities throughout their leave of absence in interpreting the legal parameters of applicable employer, federal, state and local laws.
  • Drives the interactive process for reasonable accommodations under ADAAA and applicable state accommodation laws.
  • Maintains current and complete understanding of federal and state laws, including case law and regulations such as Title VII of the Civil Rights Act, FLSA, ADAAA, FMLA, and state laws.
  • Develops and delivers training to managers, employees and all applicable stakeholders regarding all Absence & Disability Management Program services.  
  • Manages the Absence & Disability Management Program vendor relationship, to ensure all Fred Hutch stakeholders are provided with an efficient, effective and customer-focused experience.
  • Acts as a liaison between employee and insurance providers to resolve disability related issues and assures effective utilization and positive employee experience.
  • Oversees and maintains the receipt and storage of employee records for internal/external audits and inquires.
  • Reviews, processes and audits payroll transactions for all employees with active Absence & Disability Management claims.
  • Collaborates with the Benefits Team to monitor and track changes to employee benefits.
  • Collaborates with HRBPs and management to facilitate a case management approach when Absence & Disability Management Program resources intersect with other areas.
  • Drives and participates in projects to improve the Absence & Disability Management Program, including policy revision and maintenance, process improvement and employee experience.
  • Coordinates fitness for duty evaluations as needed.
  • Performs other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

  • Minimum of three years of relevant experience, with at least 2 years of that experience in: leave/accommodation administration, return-to-work/stay-at-work programming, HR case management, or related and transferable fields.
  • Knowledge of Microsoft Office Suite programs and HRIS databases.
  • Strong understanding of all aspects of relevant laws, regulations, policies, principles, concepts and practices, including, but not limited to, Title VII, ADA, ADAAA, WLAD and FMLA.
  • Must have good judgment and decision-making skills.
  • Must have the ability to critically think through ambiguous situations and collaborate with subject matter experts to develop appropriate and case-specific solutions.
  • Demonstrated strong written and verbal communication skills.
  • Interpersonal and business partnering savvy.
  • Ability to work independently with superior organization skills, but a strong effective team player with a commitment to building trusting relationships and delivering results.

PREFFERRED QUALIFICATIONS:

  • PHR, CLMS, SHRM, or CPDM certification.
  • Experience with Payroll and/or Benefits administration.
  • Preferred HRIS experience: PeopleSoft, Workday and/or Kronos.

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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