Project Coordinator II

Job ID
23561
Type
Regular Full-Time
Location
US-WA-Seattle
Category
Project Management

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 

Working within Research Administration (RA) and partnering with cross-functional Center teams such as the Therapeutic Products Program, Clinical Operations, Program in Immunology, Shared Resources, and Clinical Research Support, the Project Coordinator will provide administrative and project support to the RA PMO. The RA PMO includes the Immunotherapy Integrated Research Center (IIRC) PMO and IIRC Finance teams which oversee the implementation and financial activities of all immunotherapy clinical trials in the Bezos Family Immunotherapy Clinic.

Responsibilities

A qualified Project Coordinator will manage key tasks including meeting scheduling, meeting minutes and supporting the clinical trial startup process. This includes tasks such as collecting minimum required study documents from external study sponsors, overseeing SEVs/SIVs/feasibility review meetings, and completing study registrations. In addition to supporting the team, the Project Coordinator will assist with the implementation of a small portfolio of Immunotherapy phase I trials. This position requires flexibility in a rapidly changing environment and strong communications skills with internal and external partners.

 

JOB DUTIES:

  • Assist with project team meetings, experience with meeting scheduling, distributing agendas, and documenting decisions in meeting minutes.
  • Coordinate implementation and administrative activities, ensuring all projects and tasks are completed according to project/study start-up timelines.
  • Manage communications with project team, serving as project/study liaison to outside collaborators, partners, and Center departments.
  • Track clinical trial start-up progress. Develop and prepare status and progress reports for internal and external project teams.
  • Partner with the IIRC Finance Team to coordinate financial documents needed to implement new trials.
  • Work with the Director of Project Management Office and the Senior Director of Business Operations on key program initiatives with an eye to process improvement.
  • Maintain productive, positive relationships with other Center departments, funding sources, affiliated individuals or institutions, and outside organizations in all communications.
  • Perform administrative functions including ordering supplies and managing the office discretionary budget.
  • Perform other responsibilities as required.

Qualifications

MINIMUM QUALIFICATIONS:

  • BA/BS with a minimum of three years project coordination experience.
  • Excellent written and verbal communication skills.
  • Advanced meeting organizational, planning, and facilitation skills.
  • Highly effective team player and excellent communicator with an ability to interact with internal and external stakeholders, scientists, and executives with diverse information needs and communications preferences.
  • Strong computer skills and experience with the Microsoft Office suite.
     

PREFERRED QUALIFICATIONS:

  • Experience with clinical trials

In addition to job duties at Fred Hutch, this position also requires access to Seattle Cancer Care Alliance, which requires COVID-19 vaccination without exceptions.
Accordingly, as a condition of employment for this Fred Hutch position, newly hired employees must provide proof of vaccination before their first day of employment.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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