Project Coordinator I - Temporary

Job ID
23553
Type
Temporary Full-Time
Location
US-WA-Seattle
Category
Facilities

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   

 

The Project Coordinator I provides administrative and financial support for the Facilities Planning & Operations department. This requires attention to details and an ability to effectively manage multiple, simultaneous projects. The Facilities Planning & Operations department is a fast-paced environment. The individual in this position must be a self-starter who is pro-active and uses sound judgement to accomplish their duties. 

 

This Project Coordinator I opportunity is a "Temporary" position with an end date. 

Responsibilities

  • Process and track requisitions, purchase orders and invoices; maintain simple accounting records. Assist Project Managers in maintaining project budgets and financial reports
  • Manage petty cash, reimbursements and procards
  • Organize and maintain capital project metrics
  • Manage Departmental work request log; coordinate user communications as needed
  • Create reports and presentation materials for various Committees regarding project status
  • Manage campus signage program by responding to requests, coordinating vendor proposals & installations, and maintaining signage policies
  • Maintain departmental policies and procedures and building standards manuals
  • Perform general office duties including: general correspondence, filing, department’s server file management, data and report formatting; maintaining office supplies, and organizing meetings
  • Responsible for maintaining the department page on the intranet; maintenance of team software programs & license renewals, aiding with administrative software/training, etc.
  • Perform related duties and special projects as assigned

Qualifications

  • BA/BS in a related field of study such as business administration, architecture, or construction management
  • Minimum of one year post-master's or three years post-bachelor's project coordination experience in a research setting
  • Must have good organizational skills, including general office skills (including Excel, word processing) and good written and oral communication
  • Excellent time management and organizational skills is critical to success
  • Ability to effectively collaborate and problem-solve with peers, and staff within other departments
  • Strong verbal and written communication skills
  • Independent motivation to support attainment of personal and group goals
  • Must be comfortable working in a fast-paced environment
  • Demonstrated experience with purchase orders and project-based requisitions, monitoring of multi-year budgets, and maintaining accounting records is preferred
     

In addition to job duties at Fred Hutch, this position also requires access to Seattle Cancer Care Alliance, which requires COVID-19 vaccination without exceptions.
Accordingly, as a condition of employment for this Fred Hutch position, newly hired employees must provide proof of vaccination before their first day of employment.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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