Research Administrator II/III

Job ID
23517
Type
Regular Full-Time
Location
US-WA-Seattle
Category
Research Administration & Faculty Affairs

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 

The Research Administrator II/III (RA) is a high-level career position which supports the faculty and research personnel in the Hematology Oncology Division by providing support in grants and contract management (Pre- and Post- Award), budget negotiation and monitoring, regulatory administration, and general day-to-day operations of the program faculty. The financial portfolio is comprised of various sources of NIH, foundation, industry, professional society, internal pilot, subawards, and institutional support and includes regulated activities. This role is part of a team of Research Administrators and Administrative Coordinators which provides a network of peer resources and team environment supporting the Hematologic Malignancies program faculty.

 

This role can be hybrid remote or on-campus. Applicant must specify preference during the application process.

Responsibilities

The RA II/III is responsible for all pre-award and post-award operations for each faculty in their assigned portfolio. This includes:

  • Completing nonscientific grant content and tasks, adherence to internal and external deadlines for grant/contract/IRB/HR submissions, negotiation with industry partners, maintain and advise the PIs on management of the portfolio, and developing effective solutions to any issues that may arise.
  • Managing of portfolios to ensure for each project awarded all policies and procedures are followed per the terms and conditions of the award and per institutional policy.
  • Responsible for providing operational oversight of the administrative implementation and financial management of clinical research studies and associated agreements within the Program.
  • Possess the skills and understanding of how an investigative site of practice functions as well as the business acumen to financially support and enhance the lifecycle of clinical research operations.
  • Assuring accuracy of study budgets and contracts and reconciles expenditures through the protocol lifecycle.
  • Partnering with PIs and Central Offices to develop a collaborative work environment with clinical research staff. This includes understanding the details of clinical research start-up, implementation, budgeting, essential documents, trial conduct, fiscal management, and project close-out utilizing a clinical trial management system.
  • Special skills and knowledge are applied in budgeting and managing complex clinical research projects.
  • Human subjects regulatory support is a required component of this role.
  • Preparing/Consulting/Advising faculty on non-scientific portions of regulatory applications/submissions.
  • Assisting with submission of renewals of regulatory files adhering to deadlines. Prepare/Consult/Advise faculty and maintain data, material use, and collaboration agreements and compliance documentation.
  • Assisting each of the faculty in their assigned portfolio to plan and ensure compliant and effective funding for longevity by maintaining and reporting budget status for entire portfolio.
  • Providing guidance in relation to budget adherence, regulatory administration, and general administrative support for the departments that are part of their portfolio.
  • Collaborating with faculty and interfaces with program employees and other divisions, departments and institutions as needed on administrative and strategic planning.

Qualifications

MINIMUM QUALIFICATIONS

 

Research Administrator II:

  • High School diploma or equivalent
  • Two years of relevant experience
  • Able to understand, interpret and provide guidance relating to notice of awards and terms/conditions for sponsored research
  • Budget development and management for multiple types of funding mechanisms (Industry, NIH, Foundation, pilot funding)
  • Understanding of clinical research trial implementation and conduct, preferably with industry-sponsored clinical trials
  • Technical experience sufficient to allow proficiency doing remote work –daily use of MS Outlook, MS Teams, Slack, and Zoom
  • Able to work independently and prioritize competing priorities but also the ability to work as part of team, seeking/providing guidance from/to team members and peers
  • Able to multi-task and work effectively in stressful circumstances, such as tight deadlines

Research Administrator III:

  • Bachelor's degree or 3 years relevant experience
  • Minimum of 1 year experience managing federal and/or non-federal sponsored research
  • Able to understand, interpret and provide guidance relating to notice of awards and terms/conditions for sponsored research
  • Budget development and management for multiple types of funding mechanisms (Industry, NIH, Foundation, pilot funding)
  • Understanding of clinical research trial implementation and conduct, preferably with industry-sponsored clinical trials
  • Technical experience sufficient to allow proficiency doing remote work –daily use of MS Outlook, MS Teams, Slack, and Zoom
  • Able to work independently and prioritize competing priorities but also the ability to work as part of team, seeking/providing guidance from/to team members and peers
  • Able to multi-task and work effectively in stressful circumstances, such as tight deadlines

PREFERRED QUALIFICATIONS:

  • Prior grants and contract management experience of more than 3 years
  • Prior exposure to Oncology research and Phase 1 – 3 clinical trials
  • Multi-project grants management experience with a wide variety of funding sources
  • Working knowledge of medical terminology and familiar with Good Clinical Practice, Human Subjects Protection, and medical billing compliance

In addition to job duties at Fred Hutch, this position also requires access to Seattle Cancer Care Alliance, which requires COVID-19 vaccination without exceptions.
Accordingly, as a condition of employment for this Fred Hutch position, newly hired employees must provide proof of vaccination before their first day of employment.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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