Executive Assistant to VP/Officer

Job ID
23458
Type
Regular Full-Time
Location
US-WA-Seattle
Category
Philanthropy and Fundraising

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 

The Executive Assistant supports Fred Hutch’s Vice President, Philanthropy, and represents the Philanthropy office in interactions both internally and externally. In this role, the Executive Assistant will provide comprehensive administrative support to the Vice President, Philanthropy including preparation of correspondence, agendas, presentations, and reports. The Executive Assistant will support the Vice President with calendaring, call and email management, travel planning, event and meeting planning and special projects. An essential member of the Philanthropy staff, the Executive Assistant will partner with the Administrative Manager, Campaign Manager, Assistant Vice Presidents. They will anticipate needs, clear obstacles, and identify opportunities to take ownership of tasks and projects.

 

The Executive Assistant is expected to take initiative, execute core responsibilities collaboratively and work well within a complex organization. Must maintain professionalism, show flexibility, be customer service oriented, have a strong attention to detail, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. We are planning a comprehensive campaign that will drive growth and impact and the Executive Assistant must be able to effectively communicate the mission, values, and scope of the institution.

Responsibilities

  • Supports the Vice President in donor-focused, principal gifts work which will include arranging meetings and preparing briefing materials and documenting donor communications, fundraising strategies, and proposals in Raisers Edge
  • Develops and implements systems for portfolio management and donor outreach
  • Collaborates with gift processing to ensure accurate and timely gift acknowledgements
  • Prepares correspondence including mail merge letters, memos, and e-mails
  • Creates and prepares reports, charts, tables, graphs, and other meeting/presentation materials
  • Maintains system for organizing, updating, and archiving documents and information
  • Schedules and coordinates meetings, travel, conference attendance and other program activities
  • Processes invoices and reconciles procurement card expenses
  • Maintains confidentiality of all sensitive materials and information in printed, electronic, or verbal form

Qualifications

  • Bachelor’s degree or equivalent experience and minimum of 5+ years’ complex administrative support experience required
  • Experience in nonprofit development or related field preferred
  • Advanced skills in Microsoft Word, SharePoint, Excel, PowerPoint and Outlook
  • Advanced skills with CRM and databases; experience with The Raiser’s Edge/RENXT preferred
  • Ability to work with executives and members of the community with poise and confidence
  • Ability to multi-task, work independently, prioritize effectively, plan ahead, problem-solve, and meet goals in a deadline driven environment
  • Ability to communicate clearly and concisely, both orally and in writing
  • Highly developed organization and information management skills required
  • Strong attention to high level of detail and quality of work; strong follow through
  • Strong writing skills required
  • Ability to deliver excellent customer service
  • Ability to handle confidential and sensitive information
  • Ability to build relationships and work in a team environment
  • Solid background in planning travel, meeting agendas

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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