Research Administrator II

Job ID
23455
Type
Regular Full-Time
Location
US-WA-Seattle
Category
Administrative Support

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 

The Basic Sciences Division is one of five scientific Divisions at Fred Hutch and is comprised of 30 faculty-led laboratories whose research is focused on understanding the normal molecular functioning of cells as well as the disruption that causes complex diseases like cancer and HIV infection.

 

The Division is recruiting a new Research Administrator II/Research Administration Specialist.  The Research Administration Specialist will work closely with Division administration leads, Research Administrators, and central administration partners to support laboratory personnel hire/appointment management. The Research Administration Specialist works to support personnel hires, ensure a smooth on/off boarding experience, timely and accurate appointment changes for laboratory personnel and trainees in our HR enterprise systems, and provides monthly time reporting support.  This position will also develop and maintain resources and process guidance for the role. This is an ideal opportunity for someone that enjoys collaborative work, has great organization and communication skills, excellent attention to detail, and an interest in working in research administration.

 

Responsibilities

General job responsibilities:

  • Initiate, track, and report on new hire requests in the recruiting enterprise system (iCIMS)
  • Initiate, track, report on hires/appointments for lab staff and trainees in the human resource management system (Workday)
  • Coordinate with central administration partners as needed to ensure correct and timely appointments as funding sources change
  • Perform onboarding and offboarding tasks working with Research Administrators to ensure a smooth onboarding or offboarding experience for Division personnel
  • Maintain up-to-date Division personnel lists
  • Update lab web pages with new/departing personnel
  • Coordinate receipt of personnel change notices for Division news bulletin
  • Update membership to Division Microsoft Teams sites
  • Support non-exempt employees time sheet reporting
  • Support other Division operation activities as needed

Responsibilities for trainee appointments: (postdoctoral fellows, undergraduate students, graduate student, interns) 

  • Coordinate between Research Administrators and Office of Graduate Education (OGE) to confirm graduate student appointments are set-up accurately in Workday
  • Coordinate staff assignments by working with Research Administrators, OGE, Office of Sponsored Projects, and UW partners
  • Set up or remove Non-employee Workday appointments as needed
  • Manage funding support-driven Workday appointment changes for postdocs or trainees moving between stipend and regular employee positions

Qualifications

MINIMUM QUALIFICATIONS:

  • A cover letter is required for this position
  • High school diploma or equivalent
  • Two years of relevant work experience
  • Adept with Microsoft Office (Word, Excel)
  • Strong written and oral communication skills
  • Skilled at managing multiple communication streams in a timely and organized manner
  • Demonstrate a strong attention to detail
  • Demonstratable experience with successful planning, organizing, and prioritizing your work
  • Ability to navigate complex internal systems and departments
  • Interest in working on process improvement with team
  • Ability to complete tasks within assigned deadlines
  • Exercise independent judgment and make appropriate decisions
  • Enjoy learning new systems and skills and adapt quickly to evolving work priorities and demands
  • Professional demeanor and a sense of humor
  • Maintain regular work hours

PREFERRED QUALIFICATIONS:

  • Experience with Human Resource hire management in a research setting
  • Experience working in a security role in Workday
  • Experience with website editing
  • Experience using Microsoft Teams

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

 

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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