Research Administrator II/III

Job ID
23400
Type
Regular Full-Time
Location
US-WA-Seattle
Category
Research Administration & Faculty Affairs

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research, and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease, and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 

The Human Biology Division is one of five scientific divisions at Fred Hutch housing 24 faculty-led laboratories studying various cancers and infectious diseases. We are seeking a Research Administrator (RA) to join our team to support the work of our preeminent scientists. This is not a central administration position specializing in pre- and/or post-award support. RAs in Human Biology (HB) work closely with investigators and their labs providing all aspects of research administration from pre-award through grant closeout in addition to daily operational support

 

The RA position serves as a liaison between assigned faculty and Fred Hutch’s central administrative departments (OSR, IRO, EHS, Procurement, Engineering Facilities, and Human Resources, etc.). A successful RA has strong organizational and task management skills, an interest in learning new applications, strong email communication skills, curiosity, attention to detail, a sense of humor and a desire to work in a supportive and collegial community. An HB RA is honest regarding workload and volunteers to help support team members. The HB RA also seeks out ways to support the team of RAs by developing subject matter expertise in an area of choice, sharing templates, tips, or checklists, and can self-educate and share knowledge with team members and contribute to continuous process improvement efforts.

Responsibilities

Grant/Budget/Fiscal Management

  • Lead all award activities (pre and post award) including preparation of grant submissions, sponsor communications, compliance with sponsor policies, short- and long-term financial forecasting, effort reporting, and award closeout activities.
  • Competent with developing and tracking project budgets for a complex portfolio of projects (federal, foundation, industry, and internal) with multi-variable aspects (multi-site, sub awards, varying start- and end-dates, etc.)
  • Provide budgetary projections and analysis to help faculty determine hiring and spending decisions.

Regulatory Support

  • Draft non-scientific portions of regulatory applications/submissions (human subject and animal regulatory requirements, material transfer agreements, etc.)
  • Become versed in software that supports IR and IRO files to submit amendments.
  • Liase with central administration IRO for MUA renewals and IACUC and IR amendments.

Administrative Support

  • Manage personnel appointments and human resource activities for PI teams.
  • Train new lab personnel in Fred Hutch systems and policies.
  • Occasional recurring meeting, event planning, travel support, and other duties as requested.

Depending on experience, the position can be filled as Research Administrator II or III.

  • The RA II works under the general direction of a supervisor.
  • An RA III has at least one year experience as an RA and carries out higher level portfolio analyses and issue resolution.

Qualifications

A cover letter describing interest and relevant experience is required. If you do not have grant administration experience, provide examples from your work experience that demonstrates an understanding of submissions to RFAs, budgeting, forecasting, purchasing, customer service, task management, etc.

 

RESEARCH ADMINISTRATOR II:

  • High School diploma and two years of relevant administrative support experience.
  • Intermediate experience in MS Office suite of tools.
  • Self-motivated with the ability to follow through on assignments and meet deadlines.
  • Ability to analyze and interpret grants policies and regulations, determine impact, and ask questions to deepen comprehension.
  • Basic understanding of budgeting and accounting terminology.
  • Demonstratable experience with successful planning, organizing, and prioritizing your work.
  • Ability to generate customized reports from internal systems.
  • Willingness to learn ever changing internal systems.
  • A focus on excellent customer service.
  • Excellent written and oral communication skills.
  • Maintain regular work hours.

 

RESEARCH ADMINISTRATOR III: All qualifications of Research Administrator II, plus:

  • Bachelor’s Degree or three years’ relevant experience. Minimum of 1 year experience managing federal and or non-federal sponsored research.
  • Complete assigned tasks with minimal or no supervision and exercise sound judgment to make appropriate decisions.
  • Advanced and demonstrable Microsoft Office skills including Word formatting, Excel formulas and pivot tables, Outlook (calendar and task management), Microsoft Teams, and Adobe Acrobat, Word and Excel.

 

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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