Material Operations Supervisor

Job ID
23303
Type
Regular Full-Time
Location
US-WA-Seattle
Category
Administrative Support

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 

Under supervision of department Manager, the Material Operations Supervisor is responsible for daily floor supervision of a team that receives, processes and delivers goods, freight, and mail to Center locations both on and off the main campus. Additional responsibilities include participating in asset inventories, assisting with the records storage process and auditing the asset life cycle as needed. This position requires comprehensive knowledge of every job in the rotation, accuracy, attention to detail, good driving skills, knowledge of all hardware and software used in the department, excellent communication skills and a consistently high level of customer service.

 

The Supervisor will exhibit excellent problem solving, technological and communication skills with the team, other Finance departments and customers.  Ensure all departmental staff adhere to Center and Departmental norms. This individual is the primary point of contact for the department in the manager’s absence. Knowledge of and adherence to department procedures, product handling/storage guidelines, proper chain of custody for all product and confidentiality guidelines is essential.

Responsibilities

Duties include, but are not limited to the following:

  • As assigned, open and/or close the department daily following established departmental procedures.   
    • Working with assigned team members, audit operations checklists and report issues to manager for resolution. 
    • Direct and assist team members as needed to ensure efficient operation and completion of tasks throughout the job rotation.
    • Identify opportunities to increase skill levels individually and collectively. 
    • Develop and maintain the department schedule and manage the work order/RTV process. 
    • Under the manager’s direction, monitor performance of team members and daily operation of the department, and report on any issues or opportunities for improvement
  • Audit all aspects of workflow on the dock including truck traffic, dock scanning activities and product placement to maximize available space. 
    • Direct and assist team members as needed to assure that proper freight handling procedures are followed, and that discrepancies/damage are reported and resolved in a timely fashion.   
    • Audit reported receiving and delivery errors and provide direction as needed in their resolution using PeopleSoft and Vuetura as well as FedEx and UPS websites.  
    • Operate as main point of contact on VueturaTrac package tracking software, FedEx Ship Manager Software, and Pitney Bowes software.
  • Oversee the capital equipment asset management workflow. 
    • Audit receipts to ensure correct attribution. 
    • Participate in asset inventories as required. 
    • Manage disposition through the surplus stream and partner with other Finance departments to ensure that all asset activity is correctly accounted for in PeopleSoft.
  • Provide oversight and assistance in managing the Records Storage database.
    • Review records storage requests to ensure timely and accurate service for customers. 
    • Ensure that the records storage facilities and warehouse are in good order.
  • Operate hand trucks, carts, vehicles, handheld scanners, computers, faxes, printers, powered and non-powered pallet jacks, table lifts, forklifts and vehicles. 
    • Position requires frequent lifting of items up to 50lbs, and occasional lifting of items up to 100lbs. 
    • Position requires frequent bending, stooping, reaching, walking and lifting. 
    • Work area includes enclosed offices, loading docks, vehicles, and outdoor parking areas in weather.    

Qualifications

  • High School diploma, GED or the equivalent.
  • Four years of related experience in material handling, shipping, receiving or delivery, with prior leadership experience.   
  • A background working in an environment that practices electronic record keeping using standard business software tools such as Oracle/PeopleSoft/Outlook/FedEx, including experience specifically with Excel. Experience with Pitney Bowes hardware and software is a plus.
  • Valid Washington State driver’s license, forklift experience and ability to meet Center’s driving requirements.  
  • Previous experience with handheld scanners/barcode scanning.   
  • Excellent customer service, problem solving and communication skills.
  • Ability to lift and move 50lbs on a regular basis and occasional lifting of items up to 100lbs

In addition to job duties at Fred Hutch, this position also requires access to Seattle Cancer Care Alliance, which requires COVID-19 vaccination without exceptions.
Accordingly, as a condition of employment for this Fred Hutch position, newly hired employees must provide proof of vaccination before their first day of employment.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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