Program Assistant II

Job ID
Regular Full-Time
Clinical Research Support Services


Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.


At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   


The Clinical Trials Assistant will be responsible for completing tasks in support of clinical trial operations within the Clinical Scholars research group of the Clinical Research Division. This entry-level position works under the supervision of the Clinical Program Operations Director.


  • Prepare and deliver study lab kits prior to subject visits
  • Organize and maintain study lab kits for teams
  • Help to courier time-sensitive biological samples for processing or shipping
  • Assist study teams with scheduling and preparing for monitor visits
  • Draft, distribute, and finalize Site Initiation Visit (SIV) minutes and attendance log
  • Assist study teams with subject and study binder creation and maintenance
  • Independently prepare IRB documents working with research teams and investigators to ensure forms are complete and provide accurate information for the IRB reviewers
  • Perform regulatory electronic data entry and ensure all applicable electronic systems, including the clinical trials management system and electronic regulatory binder system, are updated within required timelines
  • Assist study teams with study-specific data abstraction and entry into databases
  • Assist CPOD with onboarding and offboarding tasks
  • Maintain Fairview seating map
  • Collect and send staff qualifications, licenses, and training to institutional office for upload to the institution’s electronic storage platform
  • Coordinate protocol-specific staff training and onboarding, ensuring completion of study-specific training, signatures, and delegation logs
  • Continuously update materials in accordance with protocol opening, protocol closure, and staff turnover
  • Track follow up letter receipt for monitoring, communicate with research teams to ensure responses to listed issues, and submit to institutional office according to established timelines
  • With assistance from senior staff, draft study consent forms for New IRB Applications
  • As schedules allow, shadow research staff to learn about study-specific tasks with an eye to advancement
  • Provide timely, clear, and professional communication
  • Perform other responsibilities as assigned


  • Associate degree or minimum two years of experience in a health-care related field
  • Proficient in Microsoft Office, Adobe Acrobat Pro, and electronic data systems
  • Well-developed effective verbal and written communication skills
  • Must be very organized, exhibit strong attention to detail, and be able to manage multiple tasks and deadlines
  • Able to work with minimal supervision and collaboratively within a team environment
  • Successful completion of Good Clinical Practice and Human Subjects Training will be required
  • Knowledge of and sensitivity to youth, racial, ethnic, cultural, and sexual diversity is essential


In addition to job duties at Fred Hutch, this position also requires access to Seattle Cancer Care Alliance, which requires COVID-19 vaccination without exceptions.
Accordingly, as a condition of employment for this Fred Hutch position, newly hired employees must provide proof of vaccination before their first day of employment.


A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.


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