Program/Department Coordinator II

Job ID
22848
Type
Regular Full-Time
Company
Seattle Cancer Care Alliance
Location
US-WA-Seattle
Category
Administrative Support

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 

The Transfusion Services Department Coordinator will collect and organize data for transfusion planning and management of the SCCA Transplant, Immunotherapy, Hematology, and Heme-Malignacy patients. The TSO Program Assistant operates in a multidisciplinary environment and across multiple institutions. 

 

Responsibilities

  • Serves as the department liaison with center staff and outside organizations, coordinating information flow by triage of incoming phone calls, providing non-clinical data and information that supports clinical care and distributes reports.
  • Coordinates TSO patient files of upcoming patient arrivals, patients who arrive for return care or are new patients to the service and discharges.
  • Gathers from several data sources all relevant transfusion and demographic patient data assembling it into a TSO file for the RN to plan transfusion related patient care.
  • Process BWNW test reports to Electronic Health Record (EHR), for shared files and enters the relevant testing results into the TSO patient files and/or database for RN review.
  • Prepares electronic reports for TSO RN review.
  • Coordinates TSO activities to ensure deadlines are met.
  • Organizes TSO data and performs advanced excel functions to generate quality reports.
  • Enters key department metrics into TSO database.
  • Maintain ongoing contact with data suppliers to ensure timely and complete delivery of data.
  • Obtains and process the electronic records of all SCCA patient transfusions in the Outpatient Clinic, Seattle Children’s and University Hospital for data quality and integrity and loaded into the research database.Assists the Transfusion Services Office (TSO) in the development of administrative TSO procedures and policies. Implements and administers these administrative policies and procedures.Provides meeting support and coordination. Takes minutes at all TSO staff and committee meetings, prepares agendas and distributes minutes.
  • Manages the TSO staff and departmental calendar, meeting invites and may approve time.
  • Reconciles TSO credit card expenses and prepares for approval.
  • Orders departmental supplies and equipment.

Qualifications

Required:

 

  • 2 years relevant experience
  • Basic knowledge of medical terminology.
  • Ability to take direction and work in a team environment with minimal supervision.
  • Proficient with MS Outlook, Zoom and Word.
  • Able to perform advanced Excel functions.

Preferred:

 

  • BA/BS
  • Experience in a clinical setting, oncology ideal
  • Experience with Power point and visio

SCCA has a mandatory COVID-19 vaccination policy, and there are no exceptions for any employee who is patient-facing and/or requires access to SCCA facilities.

Exceptions exist only for employees whose positions are fully remote, with no required access to campus. As a condition of employment, newly hired employees requiring access to campus must provide proof of vaccination before their first day of employment.

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists. 

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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