Data Coordinator II

Job ID
Regular Full-Time
Fred Hutchinson Cancer Research Center
Clinical Research Support Services


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization.  We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   



The Data Coordinator is responsible for the documentation and monitoring of Phase 1-3 clinical trials, including the collection, coordination, processing and quality control of clinical trial data.  The position will track clinical activity and subject visits, and abstract and report data.  The data coordinator will work on studies for at least two investigators, and regularly update those investigators on progress and activity. The data coordinator will work closely with Clinical Research Coordinators and will report directly to the Clinical Program Operations Director.


  • Reviews medical records to ascertain eligibility for a biorepository study. Registers consented subjects.
  • Assures Biorepository consent forms are completed timely, completely, and accurately
  • Abstracts patient/participant data from medical records timely, according to protocol reporting guidelines
  • Maintains databases and shadow charts with source documentation. Demonstrates knowledge of database definitions.
  • Tracks study timelines and assures that procedures are completed per protocol
  • Identifies procedural problems and communicates to the study coordinator, PI and program director as appropriate
  • Resolves database queries and inaccuracies timely
  • Creates and maintains tracking tools
  • Performs routine audits to ensure quality and completeness of the data submitted. Identifies missing data and corrects deficiencies.
  • May occasionally attend clinic visits when appropriate to provide education about study requirements or obtain data
  • Serves as a resource to investigators, subjects, and collaborating physicians, service areas and organizations with questions about study procedures and operations.
  • May assist in the development of databases and case report forms
  • Serves as main point of contact with study monitors. Schedules monitoring visits and completes associated tasks.
  • Prepare research sample collection kits, deliver to collection sites, and assure samples are collected and routed appropriately.
  • Performs other duties as assigned including archiving records of closed studies; maintaining shared drive files; requesting medical records from outside providers.
  • In collaboration with the Investigator and study coordinator, anticipates and plans for data deadlines
  • Keeps knowledge and skills current by completing mandated training and attending meetings with the study team and the Consortium, such as the monthly coordinator meeting, relevant brown bags, faculty and administrative presentations, and other opportunities of interest.


Minimum qualifications:

  • Associate degree or equivalent experience
  • 1-2 years of experience working in healthcare environment
  • Strong computer skills and experience with data entry and databases
  • Competency in Microsoft Office software
  • Excellent attention to detail and ability to organize work
  • Ability to communicate effectively both verbally and in writing
  • Demonstrated ability to work independently, under supervision, and be a team player
  • Ability to adapt and respond appropriately to competing priorities in a fast-paced environment

Preferred qualifications:

  • Knowledge of FDA, GCP, and NIH requirements preferred
  • Experience with oncology and/or research experience
  • Strong preference given to candidates with previous experience conducting clinical trials in hematologic malignancies
  • Experience with Medidata RAVE


In addition to job duties at Fred Hutch, this position also requires access to Seattle Cancer Care Alliance, which requires COVID-19 vaccination without exceptions.
Accordingly, as a condition of employment for this Fred Hutch position, newly hired employees must provide proof of vaccination before their first day of employment. 



Application instructions:

Please include the following in your application:

1. resume

2. a statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.


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