Administrative Coordinator I/II

Job ID
21264
Type
Regular Full-Time
Company
Fred Hutchinson Cancer Research Center
Location
US-WA-Seattle
Category
Biostatistics, Bioinformatics and Computational Biology

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization.  We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   

 

The Computational Biology Program (CB) strives to provide a respectful environment for everyone here, irrespective of race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), gender, sexual orientation, gender identity or expression, national origin, ancestry, ethnicity, age, physical or mental disability, citizenship, marital status, genetic information, genetic status or characteristics, military or veteran status, or on any basis protected by an applicable law (a “protected characteristic”). 

 

The Administrative Coordinator I/II is responsible for the coordination and implementation of administrative functions for a Computational Biology Program under the direction of the Program Operations Director. The Administrative Coordinator works under general direction to administer Center and Computational Biology Program policies and procedures within existing framework.  The Administrative Coordinator has responsibility and accountability for major administrative components of the Computational Biology Program. 

Responsibilities

May perform some or all of the following responsibilities: 

  • Assist the Program Operations Director and staff with the development, implementation and administration of Center and Program policies and procedures. 
  • Act as a liaison with Center staff and outside individuals/organizations, answering questions and resolving problems with regard to the administration of the Computational Biology Program. 
  • Perform various administrative and operational responsibilities including scheduling meetings, conferences and seminars, reconciling procards, composing memos, updating program website, maintaining supply room inventory and ensuring shared equipment (printers, copiers, fax, etc.) are running smoothly. 
  • Organize and maintain program data (listservs, trainings, guidebook, etc.).  
  • Coordinate various HR related functions such as the on- & off-boarding processes for personnel, visitors and consultants.  
  • Coordinate communications and logistics for various program meetings and events (faculty meetings, seminar series, faculty retreats, etc.). 
  • Coordinate all aspects of travel for program personnel, including flight, hotel, ground transportation and reimbursements.  
  • Assist in maintaining faculty documents (CVs, Biosketches, Bibliographies, etc.).  
  • Assist the Program Operations Director and Investigators with special projects as needed. 
  • Perform other responsibilities as required. 

This role will have the opportunity to work partially at our campus and remotely.

Qualifications

MINIMUM QUALIFICATIONS:

  • Bachelor's degree
  • Complex administrative experience: 
    • Administrative Coordinator I: 5 years of progressively complex administrative experience.
    • Administrative Coordinator II: 6+ years of progressively complex administrative experience.
  • Strong computer skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and Adobe. 
  • Ability to source data from systems and generate customized reports.
  • Experience in event coordination (planning, organizing, and prioritizing your work as well as that of others). 
  • Ability to tailor communications to specific audiences. 
  • Ability to navigate complex internal systems and departments. 
  • Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.). 

**Cover Letter is strongly encouraged**

 

PREFERRED QUALIFICATIONS:

  • 3+ years of experience in research administration (including financial management).  
  • Experience in on-boarding and off-boarding. 
  • Knowledge of relevant regulatory guidelines such as IRB, IACUC, EMUA, MTA/DUA. 
  • Knowledge of Fred Hutch funding rules and policies. 

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment. 

 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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