Committee Operations Coordinator

Job ID
Regular Full-Time
Fred Hutchinson Cancer Research Center
Clinical Research Support Services


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization.  We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   


The Committee Operations Coordinator will support the Cancer Consortium’s clinical trial oversight committees, including the Scientific Review Committees (SRCs) and the central Data and Safety Monitoring Committee (DSMC) and individual study Data and Safety Monitoring Boards (DSMBs). The position provides overall support and organization for all committee functions to ensure that these functions meet all federal and institutional requirements. This position requires understanding the clinical research process and the NCI’s cancer center requirements for scientific review. The position reports directly to the Committee Operations Manager.


  • Supports and coordinates the Consortium’s SRCs and DSMC, ensuring that the committees meet all NCI and Consortium review requirements.
  • Duties of meeting coordination include, but are not limited by, the following tasks:
  • Schedule agenda items
  • Electronically format and distribute meeting materials
  • Attend meetings and take minutes
  • Generate detailed results letters based on meeting minutes
  • Review trials annually for accrual and regulatory compliance
  • Provide support for other reviews including, but not limited to, the following committees:
  • Data Safety Monitoring Boards
  • Clinical Research Oversight Committee
  • Compliance Sub-Committee
  • Operationalize the Consortium low-accrual policy and propose any changes to ensure accruals meet NCI requirements
  • Develop and maintain standard operating procedures, reviewer forms, and meeting templates for committee management
  • Maintain records in the Clinical Trial Management System (CTMS) Program Office to ensure required data is captured for committee meetings


  • Bachelor’s Degree or equivalent work experience
  • Organized and detail-oriented with experience in project coordination
  • Able to professionally and independently triage and troubleshoot questions
  • Working with multi-disciplinary teams
  • Managing research data sets
  • Proficient with Microsoft Office, Adobe Acrobat, and Microsoft SharePoint
  • Strong verbal and written communication skills
  • Knowledge of applicable local, state and federal regulations and guidelines
  • Minute taking and/or technical writing skills strongly preferred

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment. 


A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.


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