Administrative Manager I

Job ID
19074
Type
Regular Full-Time
Company
Fred Hutchinson Cancer Research Center
Location
US-WA-Seattle
Category
Administrative Support

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 



The Statistical Center for HIV/AIDS Research and Prevention (SCHARP) at Fred Hutch is a full service statistical and data management center focused on HIV prevention research. SCHARP has an annual budget of over $40 million, more than 180 employees and is currently managing over 40 active phase I – III clinical trials in over 150 clinical sites around the world. SCHARP is seeking an Administrative Manager I to join their Administrative Services team. The Administrative Manager is responsible for the planning, coordination, and implementation of administrative functions of SCHARP with a focus on supporting the human resource, technology and general day-to-day needs of staff, and overall business operations.  

Responsibilities

Human Resources

  • Partner with SCHARP managers, Fred Hutch HR and Center CIT teams on the process of recruiting, hiring, onboarding and offboarding new or departing staff
  • Conduct orientations for new staff and affiliates
  • Maintain all materials, process documents and trainings related to hiring, orientation, retention and termination of staff
  • Maintain HR staffing data, reports and job descriptions

 

Technology & Facilities

  • Serve as the primary liaison with Center IT related to service issues, escalate and resolve staff technology challenges
  • Responsible for managing the budgeting, purchasing and inventory of large office equipment, such as laptops, monitors, office furniture, etc.
  • Track and maintain data on workspace inventory

 

Program Support:

  • Respond to requests and manage special projects, activities and events
  • Support Quality audits through monthly reports, reviews of administrative data and information
  • Maintain SCHARP and Admin SharePoint pages
  • Participate in meetings including, VIDD Administrative Management, BBE Program Operations and SCHARP Executive Management Group
  • Backup and collaborate with other administrative staff to support the business needs of SCHARP
  • Other responsibilities as assigned

Qualifications

Minimum qualifications

  • BA/BS in related field and 3+ years OR equivalent combination of education/experience will substitute for minimum qualifications
  • Excellent written and verbal communication skills
  • Advanced knowledge of Microsoft Outlook, Microsoft Word, Excel and PowerPoint
  • Experience with the budget process and/or developing financial reports
  • Exceptional organizational skills and attention to detail
  • High degree of professionalism, integrity and outstanding interpersonal skills
  • Comfortable working in a fast-paced, constantly changing, matrixed environment

 

Preferred qualifications

  • MA/MS desired
  • Experience in a research or academic setting
  • Experience using SharePoint, Teams, Slack and web conferencing platforms
  • Knowledge or spirit of inquiry for continuous performance improvement
  • Demonstrated ability to work independently and as part of a team
  • Ability to effectively partner with teams and individuals with diverse skill sets
  • Positive attitude and sense of humor


A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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