Research Administrator III/IV

Job ID
Regular Full-Time
Fred Hutchinson Cancer Research Center
Research Administration & Faculty Affairs


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization.  We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   


Reporting to the Senior Operations Director, the Research Administrator, an essential part of the Stem Cell and Gene Therapy Program and of the Clinical Research Division (CRD) Administrative team, will work under the direction of the Program Head. Investigators within the Stem Cell & Gene Therapy Program conduct research using large and small vertebrate animals and infectious agents, as well as clinical trials requiring GMP, FDA and IND compliance. Responsibilities of the Research Administrator will include management and oversight for program finance and administration, grants and contracts, and regulatory compliance, as well as compliance with Center policies and procedures. The Administrator also plays an important role in staff recruitment, training and performance management.


  • Manage grants, contracts and research agreements awarded by a variety of funders including Federal agencies, private foundations and commercial enterprises
  • Ensure compliance with sponsor-specific reporting requirements, including tracking deadlines for progress reports, quarterly/annual financial reports and project closeouts
  • Establish and monitor budgets and spending, ensuring compliance with regulations/guidelines
  • Proactively communicating about issues or concerns that may impact successful completion of the research
  • Preparing regular, relevant and timely reports for PIs and the CRD regarding spending, staffing, and future projections
  • Monitoring program employees’ effort and salary allocation; assisting PIs with monthly effort reporting
  • Coordinating the preparation of new and renewal grant applications, reviewing application guidelines, communicating requirements to the PIs, and facilitating submission together with relevant departments in Fred Hutch administration
  • Serving as a liaison with administrative departments within Fred Hutch and at collaborating institutions, including the University of Washington
  • Partnering with the University of Washington and other organizations on collaborative proposals, reporting, and budget management
  • Assisting Human Resources by providing documents for annual merit & performance evaluations, employee on- and off-boarding and international work visas when required
  • Preparing administrative documents and ensuring regulations are followed for Human Subjects, Vertebrate Animals, and Hazardous Materials research
  • Assisting laboratory personnel as needed with purchasing, shared resources access, and training requirements
  • Other administrative tasks needed to ensure an efficient and orderly research operation



  • BA in Accounting, Finance, Public Administration, or related field. Relevant experience can substitute for educational requirement.
    • Research Administrator III minimum requirements- Three years in pre-award and post-award grant and contract management
    • Research Administrator IV minimum requirements- Five years in pre-award and post-award grant and contract management
  • Knowledge of relevant regulatory requirements affecting sponsored research, and ability to apply this knowledge
  • Effective and professional oral and written communication skills, with the ability to tailor communications to specific audiences
  • Ability to navigate complex internal systems and departments while exercising sound judgement and discretion
  • Proficient with complex budget development and use of reporting tools
  • Proficient in fiscal and budgetary management
  • Advanced skills in Word, Adobe Acrobat Pro, and Outlook
  • Advanced skills in Excel including familiarity with pivot tables
  • Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands
  • Demonstrated ability to function independently while exercising skill and informed professional judgment
  • Highly organized and detail oriented
  • Demonstrated ability to work successfully as part of a diverse team
  • Excellent written and oral communication skills and the ability to communicate effectively with personnel from a variety of levels


  • Strong organizational and problem-solving skills and the ability to manage competing priorities
  • The ability to work independently, soliciting direction or assistance from the Program Administrator as required
  • Experience in preparing and managing grants and contracts
  • Experience working in a research organization, a university/medical school setting, or other complex non-profit organization

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer.  We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected.  We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class.  We are an Affirmative Action employer.  We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our HR Operations at or by calling 206-667-4700.


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