Data Coordinator III

Job ID
Regular Full-Time
Fred Hutchinson Cancer Research Center
Administrative Support


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.


Study Background:
The National Institutes of Health (NIH) established the Women's Health Initiative (WHI) in 1991 to address the most common causes of death, disability and impaired quality of life in postmenopausal women. The WHI is one of the largest U.S. prevention studies of its kind and it is currently moving into its third extension. The WHI Clinical Coordinating Center (CCC), located at Fred Hutch, is responsible for study implementation and coordination of statistical, epidemiologic, nutritional and clinical aspects of the WHI and is responsible for data collection, management and analysis.

Position Summary:
The Data Coordinator III works independently and in collaboration with other outcomes operational staff to assist in accomplishing the study goals described above. The primary focus of the position is to collect outcome information from WHI study participants, review medical records for participants who report an outcome of interest, and assemble complete case packets for adjudication. Special skills and knowledge are applied in coordinating the research and administrative activities, interviewing study participants about self-reported outcomes, and responding to participant questions. 


  • Initiate and facilitate participant phone interviews to administer study surveys
  • Conduct follow-up participant contacts (phone/mail) to: collect or clarify missing information, request a signed medical release, update contact information, and encourage continued study participation
  • Request medical records from medical facilities
  • Review received medical records for accuracy and completeness; re-contact medical facilities if follow-up is needed for missing or incomplete records
  • Assemble medical records into a study outcomes case
  • Follow-up on participant deaths, as needed (registering death in study database, ascertaining death certificate, and contacting next of kin)
  • Run and monitor operational reports to track study progress
  • Monitor adherence to study protocol
  • Attend scheduled meetings to remain apprised of updates and procedural changes
  • Perform other duties as assigned
  • Supervisory role, which includes mentoring, guiding, assigning meeting together as needed and conducting an annual performance appraisal



  • BA/BS
  • 3 years work experience with medical records, cancer registry, or related field
  • Able to work independently with minimal supervision, and also as part of a team
  • Excellent interpersonal skills and ability to work well with the public
  • Strong oral and written communication skills
  • Able to balance competing and shifting priorities
  • Demonstrate computer skills with proficiency in a variety of software packages. Word, Excel, database programs, MS Outlook.
  • Ability and willingness to learn new software
  • Supervisory experience required 


  • A strong knowledge of medical terminology and familiarity with hospital medical records
  • Knowledge of clinical trials in women’s and postmenopausal issues
  • Detail-orientation; strong organizational skills
  • Team player and has ability to work well within a multidisciplinary team
  • Empathy and excellent listening skills

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer.  We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected.  We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class.  We are an Affirmative Action employer.  We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our HR Operations at or by calling 206-667-4700.


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