Administrative Manager I

Job ID
17860
Type
Regular Full-Time
Company
Seattle Cancer Care Alliance
Location
US-WA-Seattle
Category
Administrative Support

Overview

Seattle Cancer Care Alliance (SCCA) brings together the leading research teams and cancer specialists of Fred Hutch, Seattle Children’s, and UW Medicine. One extraordinary group whose sole mission is the pursuit of better, longer, richer lives for our patients. SCCA's purpose is to provide state-of-the-art, patient and family centered care; support the conduct of cancer clinical research and education; enhance access to improved cancer interventions; and advance the standard of cancer care regionally and beyond.


Every individual at SCCA plays a unique role in supporting our mission. Our collective success hinges on each of us conducting ourselves in accord with a set of core values:

  • We are patient-centered. Everything we do must be linked to our ability to deliver better, safer outcomes for our patients.
  • We are innovative. We nurture an environment that fosters unconventional thinking, a passion for discovery, and the open-mindedness to invite discovery from unexpected places.
  • We are respectful. We are deeply respectful of our patients, their families, and each of our colleagues who serve them in so many different and important ways.
  • We are collaborative. We understand that asking for and offering help in how to do better is not just a right, but among our most important responsibilities.
  • We are agile. We cannot just be comfortable with change; we must embrace it as proof that we are making progress.
  • We are responsible. Because our work is focused on people's well-being, we approach it with the highest level of ethical, fiduciary, and environmental responsibility.

This is an extraordinary opportunity to lead disruptive continuous innovations in the fight against cancer.

Responsibilities

  • Serve as a point of contact representing the department to leadership, other departments, individuals and outside organizations
  • Serve as liaison, representing the department to other departments within the organization, partner institutions, and outside organizations/vendors
  • Manage projects that support business operations by designing project/study methodologies, data collection and data management, setting project study goals and timetables and insuring research and administrative tasks are completed
  • Identify and resolve operational issues with authority to deviate from established policies and procedures without prior approval
  • Interpret regulation and draft and interpret policies, procedures and best practices for the department or unit as it relates to the business function of the unit or ongoing stakeholder education
  • Organizes and participate in staff educational activities
  • Plans, organizes and oversee events offsite, determining and securing necessary resources, setting agendas and negotiating rates and contracts as needed
  • Provides overall staffing for applicable SCCA Board Committees
  • Manage scheduling, catering and communication support to the Executive, VP and/or Directors for complex meetings, replying about availability, and time sensitive assistance
  • Coordinates team activities including pre-retreat meetings, travel and meal planning, on-site logistics and meeting facilitation
  • Determine content, design and write correspondence, documents and presentations
  • Monitor department budgets, ensuring that all financial allocations and expenditures are in accordance with contract guidelines. Provide support to Executive, VP and/or Director/Associate Directors for submitting requisitions, tracking POs, invoice approvals
  • Coordinate space and equipment planning and utilization, evaluating current department needs and future needs
  • Attend committee meetings as determined and document proceedings
  • Assist Executive, VP and/or Director/Associate Directors in preparing for and participating in regulatory activities or investigations
  • Determine reporting needs and analyzes data
  • Maintain Intranet and Teams pages as applicable
  • Monitors and reports out on the organization issues management database
  • Perform other responsibilities as required including but not limited to, special projects and events

Qualifications

  • Bachelor's Degree plus three (3) years of administrative Management experience or an equivalent combination of education and experience
  • Exceptional communication and critical thinking skills
  • Ability to take initiative and use sound judgment in carrying out responsibilities
  • Ability to work in a fast paced, complex healthcare environment
  • Customer service skills
  • Ability to prioritize concurrent responsibilities and demands
  • Strong organizational skills, attention to detail, resourcefulness and a solid commitment to process improvement
  • Advanced proficiency in Microsoft Office Suite
  • Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others and taking on more responsibility
  • Ability to work independently and as part of a team as the situation requires
  • Ability to communicate verbally in person, on the phone, and in writing in a clear, concise and professional manner
  • Ability to facilitate and present in meetings
  • Ability to navigate team and organizational dynamics

 

Preferred qualifications:

  • Five (5) or more years of business experience in a related healthcare environment

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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