Research Administrator II-III - Translational Research Program

Job ID
17737
Type
Regular Full-Time
Company
Fred Hutchinson Cancer Research Center
Location
US-WA-Seattle
Category
Research Administration & Faculty Affairs

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

The Research Administrator II/III proactively provides compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs/departments within the Translational Research Program in the Public Health Sciences Division. The Research Administrator collaborates with Principal Investigators and interfaces with other departments as needed to provide research administration and to contribute to strategic planning as it relates to their work portfolio. The Research Administrator works in an autonomous manner to complete non-scientific grant content, tasks, and to advise PIs on relevant matters.

Responsibilities

 

  • Budget/Fiscal Support
    • Support strategic planning activities of the PI such as providing relevant fiscal information
    • Develop, monitor, track and project complex multi variable budgets in accordance with regulatory and sponsor requirements
    • Develop, run and analyze reports to identify issues and escalate as needed
    • Develop custom report formats to share information with the team/department
    • Partner with finance to resolve identified budget and expense issues
    • Identify and discern discrepancies with expenses and escalate as needed
  • Funding Source Administration
    • Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, completion of nontechnical and assigned technical/non-scientific portions of submission, and oversight of institutional signoff
    • Perform key post award activities such as: Interpreting the notice of award, flagging unique aspects or budget adjustments and monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards
  • Regulatory Support
    • In consultation with PI(s), prepare non-scientific portions of regulatory (IRB/IACUC) applications/submissions
    • Manage renewal timelines and ensure completion of regulatory documents in a timely manner
    • Identify necessary regulatory components of submissions, confirm that required items are in place, resolve issues (escalating as appropriate)
    • Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
    • May serve as a central point of contact to answer questions, escalating issues as needed
  • Administrative Support
    • Complete key administrative tasks such as travel coordination, editing CVs and publications, and purchasing and maintenance of supplies and equipment
    • Identifying administrative issues for discussion with leadership
    • May manage projects including occasional event planning and management
  •  Leadership
    • May act as a divisional resource and assist with training for lower level staff

Qualifications

  • High School Degree Required. Bachelor’s degree highly Preferred
  • Minimum requirements-
    • RA-II minimum requirements- 2 years grants management required. 4 years grants management highly preferred
    • RA-III minimum requirements- 3 years grants management required. 4 years grants management highly preferred
  • A cover letter is required for this position
  • NIH grant management experience required
  • Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules
  • Advanced proficiency with Microsoft Office/Adobe
  • Working knowledge of Excel formulas and functions
  • Ability to edit SharePoint sites or basic web pages
  • Ability to source data from systems and generate customized reports
  • Efficiently planning, organizing, and prioritizing your work as well as that of others
  • Ability to tailor communications to specific audiences
  • Ability to navigate complex internal systems and departments
  • Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
  • Basic knowledge of accounting terminology

 

Preferred

  • DoD grant management experience with HRPO/ACURO requirements
  • Research administration experience in a lab-based setting
  • Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
  • Knowledge of Fred Hutch funding rules and policies

 

Other Requirements

  • Multitask without loss of efficiency or accuracy. This includes the ability to perform multiple duties received from multiple sources and/or situations requiring speed
  • Work and sustain attention with distractions and/or interruptions
  • Interact professionally with a variety of individuals, both internal and external, such as coworkers and teammates, customers, study participants and patients
  • Work effectively under stressful circumstances, such as tight deadlines
  • Maintain regular in-office attendance and be punctual
  • Understand, remember and follow simple and/or detailed oral and written instructions
  • Complete assigned tasks with minimal or no supervision
  • Exercise independent judgment and make appropriate decisions

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer.  We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected.  We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class.  We are an Affirmative Action employer.  We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our HR Operations at HRops@fredhutch.org or by calling 206-667-4700.

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