Grant and Contract Specialist, HVTN & CoVPN

Job ID
Temporary Full-Time
Fred Hutchinson Cancer Research Center
Accounting and Finance


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


The HIV Vaccine Trials Network (HVTN) is the world’s largest publicly funded multi-disciplinary international collaboration facilitating the development of vaccines to prevent HIV/AIDS. Most recently, the COVID-19 Prevention Network (CoVPN) was formed by the National Institute of Allergy and Infectious Diseases (NIAID) at the US National Institutes of Health to respond to the global pandemic. Using the infectious disease expertise of their existing research networks and global partners, NIAID has directed the HVTN to utilize their experience and expertise to address the pressing need for vaccines and antibodies against the SARS-CoV-2 virus. The mission of CoVPN is to conduct Phase 3 Efficacy Trials to prevent infection and COVID-19 disease. CoVPN will work to develop and conduct studies to ensure rapid and thorough evaluation of United States government-sponsored COVID-19 vaccines and antibodies for the prevention of COVID-19 disease.


**This is a temporary full-time position**


  • Responsible for the administration of subcontracts both internationally and domestically. These contracts may serve a wide variety of purposes from providing clinical sites with funding to supporting investigators involved in scientific leadership activities to funding laboratory activities
  • Serves as first point of contact for all subcontract related issues
  • Assists in negotiating contract budgets, milestones, and terms
  • Processes subcontract requests and modifications
  • Processes and tracks subcontract invoices and provide review and approval
  • Prepares consulting and purchase service agreements upon request
  • Work with Fiscal Operations Manager in preparing protocol costing templates and tracking each in protocol library
  • Design and review all subcontract files, maintain consistency across all sites and institutions
  • Maintain current Leadership Award Budgets and Levels of Effort Reviewed
  • Build good working relationship with Fred Hutch Office of Sponsored Research (OSR) and subcontractors to process subcontracts and disseminate information in timely manner
  • Perform 2nd level review on draft subawards received from OSR and on draft cost estimates
  • Design processes relating to contract administration that are efficient and communicate to sites
  • Maintain and keep current on funding agencies’ policies and procedures
  • Communicate to sites regarding compliance with NIH regulations and establish training tools and guidance when necessary
  • Review monthly expenditure reports using PeopleSoft and resolve any discrepancies by working with Fred Hutch Accounts Payable and Fiscal Operations Manager
  • Work with Fiscal and Contracts Manager in preparing complex financial models, reports, and/or presentations
  • Work with HVTN Fiscal Operations Manager in preparing applications, carry over, and prior approval requests
  • Other duties as assigned


  • Bachelor’s degree and five years of administrative experience required. Master’s degree highly recommended
  • Experience with large multi-site clinical research projects and NIH grants and contracts preferred
  • Excellent quantitative/fiscal, budgeting, and written and verbal communication skills
  • Strong computer skills—MS Word, Adobe Pro, and advanced knowledge of Excel required
  • Excellent written and verbal communication skills
  • Demonstrated ability to multi-task in a fast-paced, constantly evolving fiscal management environment
  • Demonstrated ability to work effectively in a team environment as well as individually
  • Ability to problem-solve and process information quickly

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.


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