Research Administrator II - Infectious Disease Sciences Program

Job ID
Regular Part-Time
Fred Hutchinson Cancer Research Center
Administrative Support


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

This is a part-time (0.5 FTE) Research Administrator II position to support two faculty members and their research groups related to general administrative support, fiscal operations and regulatory administration in the Infectious Disease Sciences Program. The incumbent works independently in performing responsibilities. Judgment is used daily in interpreting policy, representing the faculty member, interacting with Center staff and outside organizations, and working with highly sensitive or confidential information.


Administrative Support:

  • Provide direct support to the faculty members; coordinate research operations, prepare background information in preparation for faculty’s professional commitments and meetings; maintain supervisor’s calendar and establish priorities; coordinate arrangements for meetings at destination; screen, prioritize, and distribute mail.
  • Responsible for independently drafting/recording minutes; compose and/or type letters, acknowledgements, notifications, confidential and sensitive materials, Internet searches, etc.
  • Manage and update content on faculty members’ web and lab pages
  • Arrange conference and meeting schedules, travel agendas, compensation for travel, and activities as required by the Faculty member(s)
  • Manage seminar series and related events/special projects for faculty members as required
  • Coordinate and edit revisions to book chapters, manuscripts, articles, reports and teaching materials of a highly technical nature. Coordinate documentation preparation with publication deadlines, grant deadlines, collaboration efforts and other projects.
  • Maintain reference database and filing system for faculty member(s) including, but not limited to: professional CV’s and Biosketches, Other Support Information, Manuscripts, Endnote and other documentation. Ensure that all information is up to date, as needed.
  • Develop a working knowledge of key faculty and staff within the various Seattle Cancer Care Alliance / Fred Hutch / University of Washington departments and divisions to facilitate effective and independent communication and administration. This may require attending various staff meetings within the program.

Budget/Fiscal Support:

  • Partner with IDS finance to resolve identified budget and expense issues
  • Identify and discern discrepancies with expenses, find solutions and escalate as needed
  • Reconciliation of PIs budgets/expenses on sponsored and non-sponsored research projects
  • Work closely with IDS finance team for research and clinical trials budgets
  • Develop, monitor, track and project seminar series budgets
  • Reconcile PIs and associated staffs’ pro-cards monthly

Funding Source Administration:

  • Assist in grant preparation process, producing accompanying reports and non-technical sections, and assembling proposal, reviewing for accuracy and completion prior to submission with IDS Finance team.
  • Track progress and milestones on research projects.


Regulatory Support:

  • In consultation with PI(s) and IRB Team, prepare or review portions of applications as necessary.
  • Manage renewal timelines and ensure completion of regulatory documents in a timely manner in coordination with the IRB Team
  • Track progress and milestones on research projects.


  • Bachelor’s degree in English or the humanities preferred, or degree in scientific field directly related to department/program. Minimum of three years progressively complex administrative experience. Additional experience may substitute for educational requirement.
  • Must be proficient working on Mac platform as both faculty members work from this platform and previous experience working on the related programs, Word, PowerPoint, Excel, Endnote, SharePoint and Adobe software.
  • Ability to handle multiple projects at one time (planning and prioritization), strong editing and writing skills, and excellent communication skills with outstanding attention to detail. Must have skill at solving problems that involves excellent judgment and capability of independent thinking.
  • Knowledge of medical terminology is highly desirable
  • Experience with grant preparation and/or Institutional Review Board (Human Subjects) applications is highly desirable

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.


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