Community Engagement Project Coordinator, HVTN and CoVPN

Job ID
17575
Type
Temporary Full-Time
Company
Fred Hutchinson Cancer Research Center
Location
US-WA-Seattle
Category
Administrative Support

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


The HIV Vaccine Trials Network (HVTN) is the world’s largest publicly funded multi-disciplinary international collaboration facilitating the development of vaccines to prevent HIV/AIDS. Most recently, the COVID-19 Prevention Network (CoVPN) was formed by the National Institute of Allergy and Infectious Diseases (NIAID) at the US National Institutes of Health to respond to the global pandemic. Using the infectious disease expertise of their existing research networks and global partners, NIAID has directed the HVTN to utilize their experience and expertise to address the pressing need for vaccines and antibodies against the SARS-CoV-2 virus. The mission of CoVPN is to conduct Phase 3 Efficacy Trials to prevent infection and COVID-19 disease. CoVPN will work to develop and conduct studies to ensure rapid and thorough evaluation of United States government-sponsored COVID-19 vaccines and antibodies for the prevention of COVID-19 disease.


The Project Coordinator position will support the Community Engagement Unit at the HVTN and CoVPN Leadership Operations Centers (LOC). Works under the supervision of the Director, Social & Behavioral Sciences and Community Engagement Unit (SBS/CEU) referring issues and soliciting guidance as necessary. Expected to use initiative and sound judgment in implementing and administering responsibilities within the framework of HVTN & VIDD policies and procedures. Skills in Microsoft Office applications (MS Word, MS Excel, MS Outlook) are necessary and will be applied for moderately complex assignments and projects.

Responsibilities

Perform some or all of the following responsibilities:

  • Performs general project coordination duties: expert panel coordination and implementation, records maintenance, and coordination of functions with various individuals and organizations, liaises with IT and Facilities to identify and resolve problems
  • Provides general project coordination for CoVPN and SBS/CEU including: preparation of correspondence, gathering and compiling data for reports, arranging meetings, reserving meeting rooms, preparing agendas, and other projects or tasks as assigned. Also responsible for the weekly updates: solicits updates from each group member, compiles/edits/formats, and distributes
  • Supports the SBS/CEU team with: coordination of calendars, and communication to the larger CoVPN CE team members
  • Arranges one-day virtual expert review meetings; including inviting guests, distributing review materials, editing reports, scheduling ex officio and rapporteur roles, dissemination of reports, and providing general support throughout the meeting as required
  • Coordinates the logistics for community listening sessions, town halls and webinar Q&A sessions for community stakeholders, key informants and the larger community
  • Codes invoices for payment out of the appropriate budget, ensuring that vendors and consultants are paid promptly and accurately, and maintaining files and documentation for expenses
  • Provides logistical and administrative support for community listening sessions, town halls and webinar Q&As
  • Coordinates conference calls: sends out announcements, assists with Microsoft Teams and Zoom calls, solicits agenda items, works to schedule new ad hoc and recurring calls, and keeps calendar updated
  • Other duties (as needed): creating presentations, updating SBS/CEU and CoVPN documents, special projects for the Director of SBS/CEU, etc. Performs other duties as assigned.

Qualifications

  • BA/BS required; other relevant work experience may substitute
  • 2-3 years of support experience in a healthcare or academic research environment required
  • Position requires a high level of attention to detail and organization
  • Excellent written and verbal communication skills
  • Good interpersonal skills, and an ability to maintain confidentiality are essential
  • Must have demonstrated ability to work independently and take initiative in a dynamic environment
  • High level knowledge of Microsoft applications, specifically Word, Teams, Excel, and Outlook are required. Knowledge of Smartsheet and SharePoint is preferred

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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