Grants and Contracts Research Administrator

Job ID
Regular Full-Time
Fred Hutchinson Cancer Research Center
Grants and Contracts


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

The Basic Sciences Division at Fred Hutch is seeking an experienced Grants and Contracts Research Administrator (RA) to join our team of Research Administrators (RA level III or IV depending on experience). We seek someone with administrative experience in pre- and post-award grant and contract administration to facilitate the work of our preeminent scientists. The position serves as a liaison between assigned faculty and the Fred Hutch central administrative departments and as such has an opportunity to provide a broad array of administrative support functions. The RA supports and ensures compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs. The RA collaborates with Principal Investigators and their lab members and interfaces with other departments as needed to complete job responsibilities. The RA works autonomously to complete nonscientific grant content and tasks, facilitate human resource activities for the laboratories, advises the PIs on relevant matters and develops effective solutions to administrative issues but is also part of a team of colleagues performing similar duties. We seek someone with skills in research administration as well as strong organizational skills, an interest in continuous learning, a sense of humor and a desire to work in a supportive and collegial community.


Budget/Fiscal Management

  • Participate in strategic planning activities for the faculty such as setting administrative goals related to their portfolio and tracking  administrative due dates and related activities
  • Develop, monitor, track and project the budgets for a complex portfolio of projects with multi-variable aspects (multi-site, sub awards etc.)
  • Develop, run and analyze reports aimed at oversight of over/under spending, compliance with regulations and forecasting future expenses
  • Funding source administration- Lead the process of preparing grant submissions and post award activities by conducting tasks such as:
    • Working with faculty to develop timelines and strategies for responses/requests
    • Completion of all technical/non-scientific steps and assigned technical or scientific portions of submissions
    • Prepare and review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve the issues with appropriate stakeholders

Regulatory Support

  • Prepare/Consult/Advise PIs on non-scientific portions of regulatory applications/submissions
  • Identify missing regulatory components that are required and resolve issues to ensure successful submission or renewal
  • May advise or consult with Center leadership on changes to Center-wide policies/procedures and help create implementation plans in response to changing regulatory requirements (e.g. Uniform Guidance)
  • Serve as a central point of contact to answer questions and facilitate solutions

Administrative Support

  • Identify administrative needs for the department or PI(s); prioritize and ensure related tasks are completed
  • Identify space and resource shortages and develop recommendations to resolve related issues
  • Oversees the management of projects including occasional event planning and management
  • Communicates with other departments/entities on Primary Investigator (PI)’s behalf
  • Resolves discrepancies and issues with stakeholders on PI’s behalf


  • Opportunities to lead team training on new systems/processes  
  • Serve as resource for less experienced staff



  • High school diploma or equivalent
  • Minimum three years of relevant experience required for a research administrator III, whereas four years of relevant experience and at least one year performing research administration with grant pre-award and post-award experience are required for the research administrator IV level
  • Ability to analyze and interpret regulations, determine impact, and manage change
  • Proficiency with Microsoft Office and Adobe software
  • Skilled in application of Excel formulas and functions for use in budget analyses, projections, and reports
  • A focus on excellent customer service
  • Excellent communication skills
  • Thrives in environment of sharing information and learning with colleagues


  • More than three years of experience with grant pre- and post-award support at a university or research institute
  • Two or three years of experience as a research administrator preferably with principal investigators/academics for research administrator III and IV levels, respectively
  • Experience managing or working with NIH Training Grants Certification in Research Administration
  • Prior supervisory experience

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.


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