Research Administrator III-IV

Job ID
15146
Type
Regular Full-Time
Company
Fred Hutchinson Cancer Research Center
Location
US-WA-Seattle
Category
Research Administration & Faculty Affairs

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

 

The Research Administrator III-IV proactively provides compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs/departments

 

The Research Administrator III-IV collaborates with Principal Investigator(s) and interfaces with other departments as needed to provide research administration and to contribute to strategic planning as it relates to their work portfolio. The Research Administrator III-IV may work in an autonomous manner to complete non-scientific grant content, tasks, and to advise PI(s) on relevant matters.

Responsibilities

Budget/Fiscal Support

  • Participate and support strategic planning activities of the PI such as providing relevant fiscal information
  • Develop, monitor, track and project complex multi variable budgets
  • Develop, run and analyze reports to identify issues and escalate as needed
  • Develop custom report formats to share information with the team/department
  • Partner with finance to resolve identified budget and expense issues
  • Identify and discern discrepancies with expenses, find solutions and escalate as needed
  • Work closely with fiscal research administrator for clinical trials to support industry trials

 

Funding Source Administration

  • Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, completion of nontechnical and assigned technical/non-scientific portions of submission, and oversight of institutional signoff
  • Perform key post award activities such as:  Interpreting the notice of award, flagging unique aspects or budget adjustments and monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards

 

Regulatory Support

  • In consultation with PI(s), prepare non-scientific portions of regulatory applications/submissions; prepare portions of applications as necessary.
  • Manage renewal timelines and ensure completion of regulatory documents in a timely manner
  • Identify necessary regulatory components of submissions, confirm that required items are in place, resolve issues (escalating as appropriate)
  •  Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
  • May serve as a central point of contact to answer questions, escalating issues as needed

 

Administrative Support

  • Complete or delegate key administrative tasks such as travel coordination, editing CVs and publications, and purchasing and maintenance of supplies and equipment
  • Identifying administrative issues for discussion with leadership
  • Assist with the development of lower level staff
  • May coach and develop lower level staff
  • May manage projects including occasional event planning and management
  • Leadership
  • May act as a divisional resource and assist with training for lower level staff

 

Clinical Trials Addendum

  • Create, negotiate, and manage budget based on protocol (Core)
  • Set up and pay bills to third parties (Core)
  • Partner with external organizations to get pricing
  • Create payment invoices for sponsors
  • Set up Clinical Trials Agreements (CTAs)
  • Ensure regulatory documents are in place (CT)
  • Responsible for Clinical Trials Billing including the creation of payment invoices.
  • Tracking and Auditing of procedures to ensure compliance (CT)
  • Set up and maintain study document tracking systems (CT)
  • Amend budget through the life of a study (Core)
  • Attend study implementation meetings as needed (CT)
  • Manage multi-site components (sub awards) (Core)

Qualifications

Required:

  • BA in Accounting, Finance, Public Administration, or related field or equivalent experience
    • RA III level requirement- 3+ years in pre and post award grant and contract management
    • RA IV level requirement- 5+ years in pre and post award grant and contract management
  • Industry contracts experience required
  • Knowledge of relevant regulatory requirements affecting sponsored research, and ability to apply this knowledge
  • Effective and professional oral and written communication skills, with the ability to tailor communications to specific audiences
  • Ability to navigate complex internal systems and departments while exercising sound judgement and discretion
  • Proficient with complex budget development and use of reporting tools (ability to reconcile, manage, report budget information, etc.)
  • Basic knowledge of accounting terminology
  • Intermediate skills in Word, Adobe Acrobat Pro, and Outlook
  • Intermediate skills in Excel including familiarity with pivot tables
  • Ability to edit SharePoint sites or basic web page Knowledge/prior experience with Enterprise Software Systems
  • Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
  • Basic knowledge of accounting terminology
  • Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands
  • Demonstrated ability to function independently while exercising skill and informed professional judgment
  • Highly organized and detail oriented
  • Demonstrated ability to work successfully as part of a diverse team

Preferred:

  • Experience with National Institute of Health (NIH) awards
  • Experience with Electronic Medical Records (EMR)
  • Industry sponsored clinical trials experience
  • International funding experience

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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