• Administrative Assistant II

    Job ID
    15019
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    This position works independently in performing responsibilities on projects and related activities and under the overall supervision of the Research Administrative Manager for the Stem Cell and Gene Therapy Program. Responsibilities can be complex and specialized or confidential in nature. Judgment is used daily in interpreting policy, representing the department or program head, interacting with Center staff and outside organizations, and working with highly sensitive or confidential information.

    Responsibilities

    • Perform administrative duties to include office organization, records maintenance and coordination of functions with various individuals and organizations
    • Represent the department or program head to various individuals and organizations. Attend meetings and conferences in department or program head's absence as necessary
    • Participate in the preparation of grants and budgets working directly with divisional and Center administration to ensure proper formatting and timely submission
    • Gather and compile data for contract and grant proposals, and reports of complex nature
    • Develop, with the department head, grant and budget proposals
    • Monitor grants, contracts and budgets to document expenditures and verify proper accountability
    • Purchase equipment and supplies for the program, obtain bids as required and perform inventory control duties; work with purchasing department as required
    • Arranges conference and meeting schedules, travel agendas and requirements and activities as required by the program head; performs clerical duties to include preparation of correspondence, manuscripts, etc. and has responsibility for office operation
    • Function as a primary contact person for the department
    • Assist in supervision of staff
    • Verify and approve, on behalf of superiors, a variety of budget expenditures
    • Process Time and Effort payroll information for the department staff
    • Word process correspondence, and technical material (i.e. reports, manuscripts) for the department
    • Establish procedures and interpret and apply administrative policies to the work unit
    • Ensure that policies are established within the office to protect sensitive or confidential information
    • Perform projects specific to the department
    • Perform other duties as assigned

    Qualifications

    • Bachelor's degree
    • Minimum of five years progressively complex administrative experience. Additional experience may substitute for educational requirement
    • Strong computer and word processing skills
    • Proficiency with a variety of software packages
    • Budget experience

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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