• Program Administrator- Graduate Medical Education

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
    Research Administration & Faculty Affairs
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    The Divisions of Hematology and Medical Oncology at the University of Washington (UW) are seeking a Program Administrator (PA) for their accredited fellowship in adult hematology/oncology.  The PA is responsible for the day-to-day administration of the Accreditation Council for Graduate Medical Education (ACGME) Hematology-Oncology Fellowship Program (Program).  The PA works closely with and assists the Program Director (PD), Associate PD, Assistant PDs and Key Clinical Faculty in developing and maintaining the educational quality of the training Program and ensuring compliance with ACGME accreditation standards and other regulatory requirements.  The PA functions as a liaison between the PD, fellows, UW GME Office, participating training sites, the Divisions of Hematology and Medical Oncology, and other departments, and must be knowledgeable about patient care/operational activities at the various training sites in which fellows rotate.


    • The PA is responsible for the coordination and oversight of fellow training activities at UW Medical Center, Harborview Medical Center, Veterans Administration of Puget Sound Health Care System, Bloodworks Northwest, the Seattle Cancer Care Alliance (SCCA) and SCCA affiliates.
    • Scheduling and monitoring clinical rotations, collecting, tracking and reporting evaluations and assisting the faculty preceptors.
    • The PA works closely with Program leadership and key clinical faculty to maintain, distribute and update curricular goals and objectives, to schedule teaching conferences and other educational activities and to coordinate the fellow review committees.
    • Through these roles, the PA is expected to gain an intimate knowledge of ACGME requirements and to participate in local and national GME workshops and trainings to further their own career development in management and administration.
    • The PA is expected to understand the training requirements of ABIM and other accrediting and regulatory bodies that impact fellow education.
    • This position involves training and supervising junior support personnel who work within the Program.
    • The PA also closely interacts with administrative personnel at the various clinical sites and within the Divisions of Hematology and Medical Oncology and at UW GME.
    • Management of an annual budget, including tracking, auditing and reporting payroll and expenditures.



    • BA/BS, Master’s degree desired.
    • Minimum 8+ years related program management experience in medical education and healthcare.
    • Experience with grants and contracts and strong budgetary supervisory skills are required.
    • Demonstrated ability to manage complex activities in a research setting.
    • This position requires high-level problem-solving and decision-making abilities along with organizational, time management and supervisory skills.
    • The successful candidate must possess initiative, maturity, professionalism and excellent interpersonal and communication (written, verbal, cross-cultural) skills.
    • The PA must be proficient with Microsoft Office applications and be familiar with web-based information systems and applications.
    • The successful PA must be able to work independently and as part of a collaborative team, with diplomacy, compassion and a sense of humor.


    • Previous experience working in GME and at the level of university administration are strongly preferred.
    • The PA should have familiarity with ACGME, ABIM, and other accrediting and regulatory bodies and the standards that impact fellow education and training.
    • The PA should possess excellent interpersonal and communication (written, verbal, cross-cultural) skills, problem-solving abilities and independent decision-making skills.
    • The PA should be confident, proactive and willing to take initiative; in addition to being adaptable to rapid changes in work requirements and assignments. Maturity and professionalism are mandatory; and the PA should exhibit diplomacy, compassion and a sense of humor.

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


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