• Project Manager, Education

    Job ID
    14926
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Research Administration & Faculty Affairs
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

     

    The Graduate Program Office and the Office of Education & Training at the Fred Hutchinson Cancer Research Center are seeking a full-time Project Manager to assist with providing compliant and effective administrative support for Fred Hutch graduate programs and training grants.

    Responsibilities

    Graduate Program Office Administration

    • Work with the Program Operations Director to manage the administrative needs of approximately 100 graduate students including student on- and off-boarding, processing payroll, tuition, insurance. Ensure compliance with policies relating to Fred Hutch & UW students, UW, NIH and Fred Hutch salary, tuition, and benefits levels
    • Responsible for the coordination of Fred Hutch graduate courses including confirming teaching faculty, updating course catalogues and flyers, reserving classrooms, facilitating add codes and course evaluations
    • Responsible for the administration of staff assignments, and residency applications, including meeting with students one-to-one to confirm residency requirements
    • In collaboration with the Program Operations Director, manage the preparation of biannual Fred Hutch accreditation application with Washington Student Achievement Council
    • Perform administrative responsibilities including scheduling meetings, seminars, conference rooms and auditorium reservations; processing travel reimbursements, honorariums, and check requests
    • In coordination with HR, arrange travel, logistics and material shipments for Fred Hutch participation in outside educational conferences
    • Work with Division administrators to assist with student involvement in retreats, including the “Student Ambassador” program
    • Maintain the internal database for centralized organization and storage of graduate student information
    • Update and maintain the graduate student program websites (internal and external)
    • Work with the Program Operations Director on the Coalition for Next Generation Sciences efforts (data collection, website maintenance, etc.)
    • Other tasks as assigned

     

    Training Grants Administration

    • In collaboration with training grant administrators, assist with the preparation of new, competing and non-competing training grant applications and renewals. Gather information and data for these submissions from faculty, students and UW/Fred Hutch departments
    • Write, edit and format non-programmatic portions of training grant applications, including sections on responsible conduct of research, and recruitment and retention plans
    • Create and maintain a central training grant database, to include all relevant data that will be reported to the sponsor, and all internal data related to training grant administration (e.g. publications, appointment letters, Individual Development Plans, etc.)
    • Coordinate and communicate training grant activities, such as annual symposia, trainee presentations and additional training opportunities
    • Assist training grant administrators with training grant website creation and maintenance
    • Lead quarterly Training Grant Peer Group meetings
    • Coordinate Training Grant Workshop for Fred Hutch and UW training grant administrators

    Qualifications

    Required

    • Bachelor’s degree required or equivalent experience with a minimum of 5 years of progressively complex administrative experience
    • Advanced proficiency with Microsoft Office/Adobe
    • Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
    • Experience planning workshops and events
    • Experience with database build-out and management
    • Ability to source data from systems and generate customized reports
    • Ability to tailor communications to specific audiences
    • Ability to navigate complex internal systems and departments
    • Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)

     

    Preferred

    • Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules
    • Some finance experience preferred
    • Ability to edit SharePoint sites and basic webpages
    • Knowledge of Fred Hutch funding rules and policies

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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