• Administrative Coordinator II

    Job ID
    14880
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

     

    Responsible for providing administrative support, including planning, coordination, and implementation of various projects and activities for the Pulmonary faculty and research program, within the Clinical Research Division, under the direction of the Research Administration Manager for the Pulmonary Program.  The Pulmonary research and clinical program/group currently has four (4) active research clinicians and this position will support all faculty in this group. 

     

    The incumbent works independently and with supervision and mentorship from the Research Administration Manager.  This position requires an individual with solid judgment and discretion in interpreting and implementing department/project(s)/program and Center policies and procedures within existing framework.  The Administrative Coordinator II position requires someone that is proactive and able to be independent in managing multiple work activities, working with a variety of staff and focused in supporting an active faculty group of four (4) with an expectation of providing some backup, as needed, to other faculty.   

    Responsibilities

    • Assist all Investigators, and staff with the implementation and administration of Center and department/project(s)/program policies and procedures. Ensure that all calendars and related travel arrangements, to include reconciliation and processing of costs and reimbursements are prepared in accordance with Center policies and procedures and submitted on time.
    • Act as a liaison with Center staff and outside individuals/organizations, answering questions and resolving problems with regard to the administration of the department/project(s)/program.
    • Coordinate with the Division, and Senior Operations Director, any personnel administration functions for the department/project(s)/program including submission of employment requisitions, salary administration, payroll processing, separations, coordination of performance evaluations, and various personnel forms completion.
    • Coordinate preparation and monitoring of CV’s for all faculty, including, with assistance and overall mentorship and supervision, document preparation in support of clinical trials and related research activities.
    • Coordinate department/project(s)/program space and facilities, working with the Division and Senior Operations Director, and support any space changes needed in support of faculty and related staff needs.   
    • Manage acquisition, maintenance, storage, and supply of equipment or related items in support of faculty research and related work activities.
    • Coordinate production, printing, and distribution of new and revised Center and department/project(s)/program manuals.
    • Coordinate any grant preparation process, producing accompanying reports and non-technical sections, and assembling proposal, reviewing for accuracy and completion prior to submission.
    • Develop, recommend, and implement policies and procedures related to department/project(s)/program administration.
    • Perform complex administrative responsibilities including collecting and compiling a variety of billing and statistical information and reports and overseeing production of manuscripts and publications.
    • Assist all Investigators with special projects to include but not limited to working with specific Pulmonary faculty in support of the Fellowship training program
    • Perform other responsibilities as required

    Qualifications

    • Bachelor's degree or equivalent experience. 
    • Five years or more of progressively complex administrative experience, preferably in a research and/or clinical care environment. 
    • Experience with event coordination highly preferred.
    • Travel booking and coordination both domestic and international highly deired.
    • Strong computer and on-line systems skills. 
    • Some experience working with faculty engaged in Clinical Trials Research and an understanding of IRB and related protocol preparation preferred. 
    • Possess a strong focus on accuracy and attention to details.

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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