• Executive Assistant

    Job ID
    14765
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Human Resources and Legal
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

     

    The Executive Assistant supports the Human Resources Senior Director and departmental Directors and represents the Human Resources office in interactions both internally and externally. In this role, the Executive Assistant will provide comprehensive administrative support to the Senior Director and departmental Directors including agendas, presentations, meeting materials, preparation of correspondence, and reports. The Executive Assistant will support calendaring, call and email management, travel planning, meeting planning, and special projects. An essential member of the Human Resources staff, the Executive Assistant will anticipate needs, clear obstacles, and identify opportunities to take ownership of tasks and projects. The Executive Assistant is expected to take initiative, proactively ask questions, execute core responsibilities collaboratively, and work well within a complex organization. Must maintain professionalism, show flexibility, handle multiple tasks and changing priorities, be customer service oriented, have a strong attention to detail, and remain composed under pressure of deadlines. The Executive Assistant must be able to effectively communicate the mission, values, and scope of the institution. The successful candidate consistently demonstrates discretion and good judgement when handling confidential and/or sensitive information.

    Responsibilities

    • Manage multiple constantly changing calendars for Senior Director and HR Directors by proactively anticipating needs.
    • Complete multiple monthly credit card reconciliations.
    • Assist in the onboarding of new HR staff and maintain HR organizational chart accordingly. 
    • Provide thorough and detail-oriented planning and support to executive-level meetings and special events including logistics, materials, presentations, taking minutes and follow-up on action items.
    • Provide concierge level back-up support to Vice President of HR. 
    • Manage relationships with employees at all levels.
    • Draft power point presentations and correspondence.
    • Manage travel arrangements and itineraries.
    • Team support, including customer service, training, and project support.
    • Manage forwarded emails, taking responsibility for triaging priorities and responding directly in writing, in person, and by phone.
    • Other duties as required.

    Qualifications

    Minimum Requirements

    • Bachelor’s degree or equivalent work experience.
    • 2+ years working in an office environment
    • Proficiency in Microsoft Office Suite, with emphasis on PowerPoint.
    • Must be organized, detail-oriented and have experience in project coordination.
    • Able to triage/troubleshoot/respond with appropriate levels of urgency to situations which require quick turnaround/action
    • Demonstrated ability to work in a team environment managing multiple priorities.
    • High integrity and respect for confidentiality
    • Excellent verbal and written communication skills
    • Highly flexible and able to shift focus with ease
    • Proactive with a solution-oriented focus
    • Experience in the Human Resources field and passion for supporting employees highly preferred

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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