• HR Budget Coordinator

    Job ID
    14739
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Human Resources and Legal
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

     

    The HR Budget Coordinator will provide operational support for the Human Resources department including assistance with budgeting, tracking of finances, preparation of reports and analytics, and processing of expenses and invoices. 

    Responsibilities

    • Facilitate the annual budget process and provide financial data and analysis, including running monthly budget reports; providing information and support to department; reconciliation of the General Ledger; and gathering/analyzing information to support and prepare budget planning of HR operating budgets
    • Prepare reports and present quarterly budgetary departmental updates to HR directors
    • Research and track financial performance through comparison of actuals versus expectations and prepare monthly budget variance explanations and justifications
    • Interpret and present financial results highlighting areas of significant variances and concerns to functional managers
    • Review, code, process, track and approve high volume departmental invoices
    • HR liaison with SCCA includes reconcile and prepare monthly Price Transfer (TPA) report, provide invoicing support, maintain and prepare fiscal budget
    • Process travel and expense check requests for department and faculty for non-sponsored business activities
    • Review and manage monthly effort certification
    • Prepare documentation (SOWs, Consulting Agreements) and create purchase orders to comply with purchasing guidelines
    • Reconcile, process and approve departmental ProCard expenses
    • Serve as the principal source of information on spending polices and protocol
    • Set up necessary financial processes and documentation to ensure adequate checks and balances
    • Analyze monthly department budgeting and accounting reports to maintain expenditure controls
    • Maintain effective communication and coordination with cross-functional teams
    • Act as system administrator for department
    • Serve as budget liaison with internal and external clients
    • Perform ad hoc analysis and reporting, as needed
    • Manage the HR FTE reporting and organizational FTE reporting
    • Provide support with purchasing, equipment ordering and tracking and supply purchasing

    Qualifications

    • Bachelor’s Degree or equivalent work experience required
    • 3+ years of relevant finance experience
    • Advanced experience with Excel
    • Strong analytical skills with attention to detail.
    • Well-developed verbal and written communication skills, including an ability to understand complex problems, to collaborate and explore alternative solutions. Ability to organize thoughts and ideas into understandable terminology.

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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