• Leave Administrator

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
    Human Resources and Legal
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

    This position provides the delivery of effective Leave and Accommodation Programs and services supporting employees, management, and HR groups for Fred Hutchinson Cancer Research Center and Seattle Cancer Care Alliance.

    • Administers the Leave and Accommodation/Return-To-Work programs by monitoring, coordinating and continuously seeking opportunities to improve process flow and program outcomes
    • Delivers training to managers, employees’ and others regarding leave and accommodation issues, as well as pay, and benefit status while on leave
    • Provide case management for all leave/workplace accommodation requests, including intake, providing right and responsibilities, analysis and facilitation of the interactive process between the employee and employer by analyzing essential job functions, reviewing personnel and medical records, consulting with management and medical practitioners to affect the best outcome for all parties. Coordinates fitness for duty evaluations
    • Partners with internal and/or external teams when appropriate on initiatives that may impact the Leave/Accommodation Programs


    • Counsels employees and managers concerning leave rights and responsibilities and guides managers throughout the leave in interpreting the legal parameters of applicable federal, state and local laws.
    • Drives interactive process for reasonable accommodations under ADAAA and applicable state accommodation laws.
    • Responds to inquiries from employees and supervisors requiring application of organizational policies and practices regarding eligibility, definition, paid/unpaid status, continuation of benefits, accommodation and return-to-work relating to leaves of absence for faculty, general staff, and University of Washington Physicians.
    • Oversees the distribution, completion and return of leave related materials, resolving discrepancies or issues when necessary.
    • Maintains leave request site, leave related documents, files and tracking records for internal/external audits and inquires.
    • Acts as a liaison between employee and insurance providers to resolve disability related issues and assures effective utilization and positive employee relation.
    • Reviews and processes time and effort or automated time and labor report for all employees on a leave of absence. Assures accuracy and at direction, resolves discrepancies in reports with management, the employee, and payroll.
    • Responsible for administering the day to day operations of leave management (FMLA, WA State FCA, WA State Sick & Safe)
    • Collaborate with HRBPs and management on the status of leave cases, return to work requirements, and reasonable accommodations.
    • Responsible for maintaining leave and accommodation policies on employee intranet.
    • Responsible for leave administration for complex group of employees including scientific, administrative, hospital and executive staff
    • Participates in and drives projects to improve leave and accommodation program.


    • This position requires a minimum of three years of related Human Resources experience, with a minimum of 2-3 years of leave administration and case management
    • Bachelor’s degree in human resources or related field is preferred
    • Knowledge of Microsoft Office Suite programs and HRIS databases a must (preferably PeopleSoft)
    • Strong understanding of all aspects of leaves related laws, regulations, policies, principles, concepts and practices, including, but not limited to, Title VII, ADA, ADAAA and FMLA
    • Demonstrated strong written and verbal communication skills
    • Must have good judgment and decision-making skills
    • Ability to work independently, but a strong effective team player with a commitment to delivering results, solutions oriented services utilizing superior organizational skills
    • Strong interpersonal and business partnering skills are essential for success

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


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