• Administrative Coordinator I

    Job ID
    14693
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    The Shared Resources (SR) Administrative team provides Core facilities with business support in areas including: operations, fiscal management, billing, fund development, IT and HR.


    The Administrative Coordinator works under the direction of the Director of Operations. It is a key administrative position responsible for supporting, organizing and coordinating activities for SR operations; which includes the Associate Vice President of Shared Resources, SR Core facility Directors and SR Admin and SR IT teams. This role requires strong organizational and time management skills, attention to detail, the ability to effectively prioritize shifting tasks and to build strong working relationships. Critical qualities also include exceptional written and oral communication, critical thinking, teamwork, good judgment, professional conduct, and ability to handle confidential/sensitive information.

    Responsibilities

    • Assist the Director of Operations and staff with the implementation and administration of institution and department projects/programs/initiatives, policies and procedures
    • Act as a liaison with Fred Hutch staff and outside individuals/organizations, answering questions and resolving problems with regard to the administration of the department/project(s)/program/initiatives
    • Assist with planning, production, printing and distribution of department communications including SR website updates, satisfaction surveys, Centernet articles, newsletters, emergency contacts, and manuals
    • Coordinate special events, tours, conference bookings, poster sessions and meetings
    • Coordinate personnel administration functions including submission of employment requisitions, salary administration, payroll processing, separations, coordination of performance evaluations, and complete various personnel forms
    • Perform administrative and clerical responsibilities including executive and administrative support; complex calendar management; scheduling meetings, conferences and seminars; agenda and meeting prep; composing memos, reports and minutes; establishing and maintain department files
    • Assist in the SharePoint site design/development and maintenance, document management, training documentation and training for internal users
    • Assist with special projects

    Qualifications

    Required

    • Bachelor's degree
    • Five years of progressively complex administrative experience
    • Proficient with Microsoft Outlook, Word, Excel, PowerPoint and SharePoint

    Preferred

    • High level of integrity and discretion, ability to exercise good judgment and maintain confidentiality, and conduct oneself with the utmost integrity and professionalism
    • Strong organizational skills, attention to detail and accuracy, flexible with the ability to effectively manage time and prioritize multiple concurrent responsibilities
    • High level of initiative
    • Able to work independently with minimal supervision, and collaborate with a team to effectively to meet deadlines
    • Strong technical aptitude to quickly learn new systems and applications, and able to apply technology to improve systems and processes

    Our Commitment to Diversity

    We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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