• Administrative Coordinator I- Medical Education

    Job ID
    14556
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    This position primarily supports the Hematology-Oncology Fellowship Program as part of the Fellowship Program Office (FPO) within the Clinical Research Division (CRD), providing administrative support to all programmatic fellows, the Fellowship Program Administrator, and Program Directors. Primary responsibilities include assisting in the fellowship recruitment effort and annual orientations, delivering and monitoring completion of fellow, faculty, and clinical evaluations, managing core didactic conferences, distributing agendas and minutes of programmatic meetings, updating clinical rotation schedules, securing space and office resources for research fellows, and post-fellowship tracking and verifications. These responsibilities are done in accordance with all policies and procedures governing the Fellowship Program, the University of Washington Graduate Medical Education (GME) office, the National Institutes of Health, and other guidelines.

     

    The Administrative Coordinator I primarily works under the direction of the Fellowship Program Administrator with opportunities for professional development and growth. This position requires an individual who can contribute to the ongoing success of the Fellowship Program and is committed to continuous process improvement. A team player with a positive attitude, a sense of humor, an ability to shift work priorities quickly, and who can also work independently and utilize available resources will be integral to advancing the mission of this ACGME (Accreditation Council for Graduate Medical Education) certified training program. The ideal candidate will have excellent communication skills (verbal and written), the ability to work in an often fast-paced environment that interfaces with multiple training sites and stakeholders, be customer service and detail oriented, self-starting, resourceful, and responsive to program needs.

    Responsibilities

    • Assist in the implementation of all FPO policies and procedures
    • Represent the FPO and the program to all stakeholders across multiple institutions (UW Medical Center, Seattle Cancer Care Alliance, Harborview Medical Center, VA Puget Sound Health Care System, Bloodworks Northwest, Seattle Children's, Fred Hutch)
    • Perform updates on various platforms unique to an ACGME accredited fellowship program including but not limited to: ACGME, ERAS, NRMP, ABIM, FREIDA.
    • Update credentialing and scheduling information on MedHub, our residency/fellowship management system
    • Prepare reimbursement requests
    • Manage delivery and completion of fellow, faculty, and program evaluations
    • Utilize MedHub to develop various reports and evaluation summaries integral to our trainees' development
    • Maintain files and archival system in accordance with policies and guidelines
    • Coordinate educational activities including core didactic conferences that support the program’s curriculum and adhere to ACGME training requirements
    • Coordinate and/or staff various meetings (calendaring, notifications, agendas, minutes, catering, room set up, catering)
    • Coordinate space for research fellows
    • Outreach to past fellows; verification of training for past fellows
    • Assist with annual recruitment including preparation of materials for applicants and faculty interviewers
    • Administrative duties such as drafting correspondence and reports; editing and proofreading materials; photocopies/scanning materials; distributing mail etc.
    • Administrative support as needed to program directors and fellowship program administrator

    Qualifications

     

    • BA/BS is required
    • Two to five years work experience in a clinical, medical, hospital or research environment required
    • Track record of progressively complex administrative positions ideal
    • Proficiency in MS Office applications including Word, Outlook, PowerPoint and Excel required
    • Available to work during non-traditional hours for projects and events as needed

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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