Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
Reporting to the Senior Operations Director for the Clinical Research Division at the Fred Hutchinson Cancer Research Center, a highly skilled Administrative Coordinator is required to provide a wide range of management support to help implement the Division’s strategy in support of the Center’s mission.
The purpose of this role is to effectively support the Senior Operations Director and to help ensure the smooth and efficient running of the Division. The role offers varied, non-standard work across a range of skill sets in supporting the Senior Director in all tasks that are common to planning, effective decision-making, management and outreach at an executive level. As the Administrative Coordinator, you will often be the first point of contact for our internal and external colleagues, ‘customers’ and partners. Good knowledge of the organization, a commitment to providing excellent customer service, responsiveness, flexibility (both time and task), creativity, confidentiality and excellent organizational, technical and interpersonal skills will be required to succeed in this role. Adaptability to peaks in work flows, willingness to assist other members of the administrative team from time to time, and the commitment to meeting deadlines are essential.
As a key member of the Senior Director’s team, you will use independent judgment and initiative in managing an extensive calendar, troubleshooting arising issues, setting up meetings and preparing minutes for distribution to relevant parties, making efficient travel arrangements, screening incoming correspondence and calls directed to the Senior Director, forward and/or reply to calls and correspondence as appropriate, coordinate events, assist with report production, special analytical tasks and monitoring budgets. This position is considered mission critical since the role interacts with all levels of faculty, professional and technical staff, and partner collaborators (Seattle Cancer Care Alliance, UW, etc.) The position requires a strong fiduciary focus and sensitivity to remaining focused, professional, and ensuring the highest level of professionalism in support of the mission and goals of the Division.
This is an important position that offers opportunities for involvement at the Center, contributing to process improvement, enhancing communication and improving the quality of service we provide. You will work with other senior administrative staff on operational, financial, and human resource issues that are associated with a diverse organization. You must have excellent written and oral communication skills, be politically astute at all levels, and be able to network widely with colleagues inside and outside Fred Hutchinson Cancer Research Center. You will apply modern information communication technology tools for effective management in a complex organization and will contribute to improving efficiency and help to develop a culture of innovation.