• Executive Assistant to Vice President/CHRO

    Job ID
    14342
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

     

    The Executive Assistant supports the Vice President & Chief Human Resources Officer and represents the Human Resources office in interactions both internally and externally. An essential member of the Human Resources staff, the Executive Assistant will anticipate needs, clear obstacles and identify opportunities to take ownership of tasks and projects. The Executive Assistant is expected to take initiative, proactively ask questions, execute core responsibilities collaboratively, and work well within a complex organization. Must maintain professionalism, show flexibility, handle multiple tasks and changing priorities, be customer service oriented, have a strong attention to detail, and remain composed under pressure of deadlines. The Executive Assistant must be able to effectively communicate the mission, values, and scope of the institution.

    Responsibilities

    • Manage a constantly changing executive calendar for Vice President & Chief Human Resources Officer and triage incoming requests and correspondence.
    • Provide meeting support by looking ahead and anticipating needs for creation of agendas, PowerPoint presentations, handouts, and dashboards.
    • Manage relationships with executives, high-level donors, board members and key contacts, ensuring timely follow-up and scheduling.
    • Create and edit internal communications, including written communications to executives, directors, managers, and all staff.
    • Provide thorough and detail-oriented planning and support to executive-level meetings and special events including logistics, materials, presentations, taking minutes, and follow-up on action items.
    • Assist in the onboarding of new HR staff and maintain HR organizational chart accordingly.
    • Support People Operations and Culture Manager in assisting with multiple Fred Hutch executive leadership development initiatives and HR teambuilding events.
    • Manage travel arrangements, itineraries, and monthly credit card reconciliations.
    • Other duties as assigned.

    Qualifications

    Minimum Qualifications

    • Bachelor’s degree or equivalent administrative experience.
    • 5-8 years progressively complex administrative work supporting a Vice President or C-level executive.
    • Advanced proficiency in Microsoft Office Suite in both PC and Mac platforms.
    • Must be organized, detail-oriented, and have experience in event and project coordination.
    • Able to efficiently prioritize multiple tasks, use independent judgement to troubleshoot, and thrive working with and helping people.
    • Demonstrated ability to work in a team environment and meet goals in a timely manner.
    • Highly developed organization and information management skills.
    • Strong writing and editing skills.
    • Ability to communicate clearly and concisely, both orally and in writing.
    • Strong attention to high level of detail and quality of work.
    • Commitment to delivering excellent customer service.

    Preferred Qualifications

    • Prior work experience in Human Resources.
    • Willing to ask for direction or ask questions if given unclear projects or tasks.
    • Experience handling confidential and sensitive information.
    • Solid background in planning travel, meeting agendas.

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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