• Maintenance Planner/Scheduler (Mechanical, Architectural, Preventive Maintenance, and Controls)

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

    This position supports the Mech/Arch, Controls, and PM teams of the Facilities Engineering department by supporting the Leads and Supervisors in any area they require help in as approved by the Operations Supervisor, by coordinating and balancing PM workload between all three teams and all three shifts, by managing the 20 year plan including providing replacement analysis of various pieces of equipment on their replacement year and identifying new pieces of equipment and systems to include in the plan, by establishing SOPs for various work task and PMs within the department and in particular when a new piece of equipment is added researching and quantifying the PM’s needed in conjunction with the Lead and Supervisor in that area, by coordinating outages both with the workforce and the customers, by providing long range forecast of anticipated workload, and by providing detailed estimates for all customer Work Orders greater than 8 hours. Additionally, the individual will process and close all PMs in their related areas, QCing at least 10% of the PMs to ensure proper completion, Ensuring clear equipment histories are developed and maintained, and that proper costs are associated to PMs and projects. This individual will also be the technical manager of many small contracts in their area of responsibility and will perform analysis and studies as directed.


    • Uses the CMMS database to plan, schedule, and coordinate the preventive maintenance of mechanical equipment, including A/C units, air compressors, boilers, chillers, air handlers, etc. 
    • New work orders (CM, CR and TC) will be processed by Supervisors/Leads. Prioritize, plan, schedule and follow – up on accuracy of the job plan for all planned (PM, corrective) work.
    • Their focus is not day to day but is to be proactive and optimize workforce productivity and minimize plant downtime by managing work 2 weeks to 1 month in advance.
    • Providing reports to supervisors and leads on schedule compliance:
      • Jobs worked and completed as scheduled, planning compliance
      • Accuracy of information, estimate of labor and material, and improvement in labor effectiveness or increase of value added activities
      • Work sampling, etc.
    • Develops, incorporates and implements and trains personnel in preventive maintenance plans / SOPs and schedules for all facilities related equipment into the CMMS system.
    • Modifies database to add/remove equipment, develop and modify job plans, modify maintenance intervals and identifies special requirements for maintenance of technical facilities.
    • Ensures records for documentation of completed work, compliance with regulations and certification requirements are maintained. 
    • Provide customer requested estimates for work for in house staff and outside contractors.
    • Coordinates with outside contractors and informs building administration on all equipment, and utility shutdowns. 
    • Update and maintain the 20 year plan for equipment and infrastructure for the Center by conducting analysis of data.
    • Prepares reports and recommends changes to improve performance of the 20 year plan. 
    • Reviews design documents (internally and externally developed) for equipment standardization and incorporation into the CMMS.
    • Ensures close-out documentation for all new equipment on new construction and renewal projects have been captured by CMMS and other campus databases.
    • Maintains O&M Manuals (bound and electronic) as well as OEM Technical Data to support maintenance and repair activities.


    • Bachelors degree or equivalent work experience and training
    • At least 5 years' experience in facilities and or facilities maintenance
    • Knowledge of computerized maintenance management systems (maintenance planning/scheduling software)
    • Strong technical knowledge and practical experience in areas of Mechanical, Architectural, and HVAC operations and maintenance.
    • Excellent organizational, communication and interpersonal skills with ability to interact independently with staff at all levels, cross-functional teams, and external entities
    • Physical skills necessary to climb, bend, stoop, lift and perform tasks utilizing ladders and scaffolds, etc.
    • Dependable, on-time and proven good work habits
    • Able to work a varied schedule including shift work
    • Ability to be an effective trainer
    • Possess and maintain a valid Washington State Driver’s License

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed