• Project Coordinator II

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
    Project Management
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center (Fred Hutch), home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Fred Hutch is an active partner in the Seattle Cancer Care Alliance (SCCA), which brings together the leading research teams and cancer specialists of Fred Hutch, Seattle Children’s and UW Medicine. Join us and make a difference! Careers Start Here.


    This position will be under the direction of Dr. Heather Greenlee, member of the Public Health Sciences and Clinical Research Divisions at Fred Hutch and Director of Integrative Medicine at the SCCA. Dr. Greenlee’s research program uses both clinical trials and observational studies to examine a broad range of lifestyle intervention and complementary/integrative therapies for cancer prevention and control, especially in under-resourced and vulnerable populations. The project coordinator will be responsible for the daily administrative operations of the research projects as well as assisting with various scientific tasks. More specifically, the candidate will be involved in the planning and implementation of controlled randomized trials that focus on weight management, diet and physical activity among cancer survivors. Our research interventions use a combination of behavioral strategies, including but not limited to in-person education classes, electronic health communication and physical activity trackers.


    Key Responsibilities

    • Assist Principal Investigator and Staff Scientists with protocol and procedure development for all studies, including but not limited to, developing recruitment documents, informed consents, data collection forms, and IRB documents.
    • Develop and administer policies and procedures according to protocol, IRB, grant/contract and Center specifications.
    • Carry-out complex research assignments in support of project/study, requiring advanced related education and/or experience.
    • Track study progress and prepare reports and assist in the analysis of project/study data.
    • Coordinate communication and meetings with community organizations, consultants, and other project staff. Plan any special events, as needed for study activities.
    • Oversee data entry and quality control procedures.
    • Coordinate shipping, receiving, processing, and storage of biological samples.
    • Perform other duties as assigned.



    • Track, monitor and provide regular reports on all participant contacts.
    • Review available medical records to identify potential participants based on eligibility criteria.
    • Develop and distribute printed and electronic recruitment materials.
    • Perform in-person active recruitment efforts at clinics and community events.



    • Screen potential study participants for eligibility (in-person and over the telephone) and track recruitment efforts.
    • Perform informed consent process, initiate participant enrollment, and ensure accurate enrollment records are maintained.


    Data Collection

    • Schedule and coordinate participant clinic visits.
    • Collect date during in-person clinic visits, including measuring height and weight, and administering questionnaires.
    • Collect questionnaire data via phone calls.


    Data Management

    • Maintain of participant tracking systems (e.g., REDCap, Excel, Outlook calendar) for daily study activities, including recruitment, screening/enrollment, and data collection.
    • Work closely with the study team to ensure completion of data collection and appropriate tracking of the study.
    • Communicate status to Project Manager, Study PI and Staff Scientists, as needed.


    Other General Duties

    • Send monthly, weekly and daily reminders to study participants for upcoming clinic visits in the form of texts and telephone calls.
    • Educate participants on the use of smart devices (i.e., tablets and Fitbits) and troubleshoot, as needed.
    • Coordinate and assist with group-based interventions, locally and at off-site locations.
    • Participate in  weekly research team meetings and provide updates on study activities.
    • Perform other responsibilities as required.


    Minimum qualifications:

    • Bachelor’s degree or higher, preferably a master’s degree in public health or health services
    • Experience with project coordination, especially in community outreach and health education
    • Skilled at working with minimal supervision on projects
    • Exemplary organizational skills, attention to detail and service orientation
    • Excellent communication skills with stakeholders at all levels of organization
    • Experience with staff supervision
    • Commitment to work collaboratively and effectively with all constituent groups
    • Proficient in Microsoft Office applications
    • Able and willing to participate in research activities during evenings and weekends, as needed
    • Able and willing to travel to the Yakima Valley and other off-site locations to participate in research activities

    Preferred qualifications:

    • Bilingual (English/Spanish), strongly preferred
    • Strong computer skills, including database creation and management
    • Knowledge of EndNote and REDCap
    • Experience with IRB/Human Subjects Research and principles of Good Clinical Practice
    • Outstanding interpersonal skills
    • Comfortable working in a fast-paced and complex environment
    • Flexibility and adaptability
    • Highest standards of professionalism
    • Creative problem solving
    • Punctuality
    • Service-orientation
    • Passion for the mission of the organization


    *Cover letter is required for this position

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


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